What are the responsibilities and job description for the Executive/Team Assistant position at UBS?
United States - Illinois
Business management, administration and support, Legal
Group Functions
Job Reference #
342544BR
City
Chicago
Job Type
Full Time
Key responsibilities
We are looking for an Executive/Team Assistant to:
- support team administration, including access rights, onboarding, travel booking, processing invoices, etc.
- organize and coordinate virtual and in person meetings
- manage schedules and calendars across time zones
- assist with communications and staff engagement activities
- help prepare meeting materials and briefing packages
The team
You'll work as part of the Group Legal team in Chicago, supporting the Head of Legal AM Americas and other asset management lawyers in the Americas region. You will also work with Group Legal and business colleagues in other divisions and regions.
Your skills and experience
- strong written and verbal communicator
- organized and able to discern what is truly important from what isn't
- proficient with technology and willing to embrace available AI tools
- able to adjust when timelines or circumstances change
- collaborative and able to work across all levels of a large organization
- capable of managing multiple tasks/projects while maintaining attention to detail
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire
We may request you to complete one or more assessments during the application process. Learn more
Salary information
- United States - Illinois - Chicago min USD 86000 - max USD 105000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Contact Details
UBS Business Solutions SA
UBS Recruiting
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Executive/Team Assistant | UBS - Experienced professionals - job boards
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time OffSalary : $86,000 - $105,000