What are the responsibilities and job description for the Supply Chain AP Specialist position at U-Haul?
Job Description
Under the direction of the Purchasing Manager, you will be responsible for ensuring accurate and timely payment processing is made, as well as reviewing the department’s open orders for delivery completion. The Supply Chain Specialist handles a high volume of data from procurement to payment and is expected to always ensure strict compliance with SOX controls.
Supply Chain Specialist Duties
Under the direction of the Purchasing Manager, you will be responsible for ensuring accurate and timely payment processing is made, as well as reviewing the department’s open orders for delivery completion. The Supply Chain Specialist handles a high volume of data from procurement to payment and is expected to always ensure strict compliance with SOX controls.
Supply Chain Specialist Duties
- Reasonable and predictable attendance is essential
- Maintain high-level of professionalism in all communications with suppliers via phone and email
- Escalate concerns to Buyers and Management immediately if U-Haul’s reputation, or credit standing is at risk
- Create and oversee complete PME report in coordination with buying team
- Resolve billing discrepancies, such as short payments, disputes, accessorial charge and fees while maintaining department policy
- Work the department’s open orders
- Assist Buyers and Management with special tasks and reporting
- Assist with Vendor Master Data maintenance
- Request Sales Tax Certs as needed
- Document dept procedures and SOPs
- Process and reconcile credit card order
- Participate in continuous training with the Purchasing and Supply Team on systems and on daily/as needed tasks
- Communicate critical information quickly and effectively to all pertinent groups when changes or challenges arise
- Strive for continuous improvement and growth, including process development and changes for the group
- Accounts Payable experience (3 years preferred)
- Customer Service experience (2 years preferred)
- Strong, proactive problem-solving and decision-making abilities
- High attention to detail and accuracy
- Ability to multi-task
- Great organizational and follow-up skills
- Excellent communication skills (both verbal and written)
- Positive attitude and willingness to help
- Advanced in MS office suite, particularly Excel (incl VLOOKUP/XLOOKUP & pivot tables)
- Proficient with SAP (or other similar ERP system)
- Required: High school diploma or GED
- Preferred: Associate’s Degree or the equivalent in experience in Accounting, Finance or related field