Office Coordinator

Join us in our mission to commercialize fusion energy ⚡️

About Type One Energy

Type One Energy Group is mission-driven to provide sustainable, affordable fusion power to the world. Established in 2019 and venture-backed in 2023, the company is led by a team of globally recognized fusion scientists with a strong track record of building state-of-the-art stellarator fusion machines, together with veteran business leaders experienced in scaling companies and commercializing energy technologies.

If You Are Searching For The Best New Ideas And Share Our Vision, Join Us As An Office Coordinator. This Is What You Need To Know

Location: Knoxville, TN

Salary: Highly Competitive Plus Benefits

Contract: Permanent, full time

Reporting to: Chief People Officer

Your Role In The Mission

The Office Coordinator serves as the welcoming face of our organization and the operational backbone of the physical workplace. Working closely with the Office Manager this role is responsible for maintaining a polished, functional, and hospitable office environment — from managing the reception area and greeting guests to coordinating in-office events, stocking the kitchen, and supporting new employee onboarding. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are exactly alike.

Reception & Guest Experience

• Serve as the primary point of contact for all visitors, vendors, and guests entering the office
• Greet guests warmly, notify the appropriate team member upon arrival, and ensure a professional welcome experience at all times
• Manage visitor sign-in procedures and maintain security protocols, including issuing visitor badges
• Answer and route incoming calls and general inquiries in a prompt, courteous manner
• Maintain the reception area and lobby to a consistently clean, organized, and professional standard
  
  

Events, Meetings & Special Requests

• Coordinate logistics for in-office meetings, including room reservations, AV setup, catering orders, and materials preparation
• Plan and execute internal events such as team lunches, town halls, employee celebrations, and milestone recognition activities
• Collaborate with stakeholders to understand event requirements and manage timelines, budgets, and vendor relationships
• Respond to ad hoc and special requests from leadership and staff with a solutions-oriented approach
• Manage shared calendars and conference room booking systems to avoid scheduling conflicts
  
  

Kitchen & Supply Management

• Monitor and restock kitchen supplies, beverages, snacks, and consumables on a regular schedule
• Ensure kitchen areas remain clean, organized, and well-stocked throughout the day
• Coordinate with vendors and place orders for office supplies, kitchen inventory, and other operational necessities
• Track inventory levels and manage supply budgets, escalating restocking needs in advance
  
  

New Employee Onboarding Support

• Prepare workstations, welcome kits, and access materials for incoming employees ahead of their first day
• Greet and orient new hires on their start date, providing a tour and introducing them to office resources and procedures
• Coordinate with HR, IT, and Facilities to ensure a seamless Day 1 experience
• Maintain onboarding checklists and assist with administrative tasks related to new hire setup
  
  

General Office Operations

Maintain overall office tidiness, common areas, and shared spaces throughout the workday

Serve as a point of contact for building management, maintenance requests, and external service providers

Sort, distribute, and process incoming and outgoing mail and packages

Support the Office Manager with administrative tasks, vendor coordination, and ongoing operational projects

Identify opportunities to improve office systems, workflows, and the employee experience

What You’ll Need

• 2 years of experience in an office coordinator, administrative assistant, or receptionist role
• Exceptional interpersonal and communication skills; a natural ability to make people feel welcome
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and/or Google Workspace
• Ability to work independently with minimal supervision and exercise sound judgment
• Professional demeanor, discretion with confidential information, and a positive, team-first attitude
  
  

Preferred

• Experience coordinating corporate events or office-wide programs
• Familiarity with visitor management software, room booking platforms, or HRIS systems
• Background in hospitality, office management, or executive support
  
  

Working Conditions

This is a fully on-site role. The Office Coordinator is expected to be present during core business hours Monday through Friday. The role involves regular light physical activity, including restocking supplies, moving boxes, and setting up event spaces. Occasional early arrival or extended hours may be required to support special events

We Offer

In addition to a basic salary and yearly bonus, you will also get…

• Stock options
• Insurance plans
• Retirement options
• And many more great voluntary benefits
  
  

Type One Energy applies proven advanced manufacturing methods, modern computational physics and high-field superconducting magnets to develop its optimized stellarator fusion energy system. Our FusionDirect development program pursues the lowest-risk, shortest-schedule path to a fusion power plant over the coming decade, using a partner-intensive and capital-efficient strategy.

Type One Energy is committed to community engagement in the development and deployment of its clean energy technology. For more information, visit www.typeoneenergy.com or follow us on LinkedIn.

Equal Opportunity Statement

Type One Energy is an equal opportunity employer. We value diversity, searching for the best new ideas and remaining open to unique perspectives. Therefore, all qualified applicants will receive consideration for employment independent of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristics protected by applicable federal, state, or local laws. All qualified individuals are encouraged to apply.