Coordinator, Transportation Services

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

ABOUT

Reporting to the Assistant Director, Procurement and Transportation Services, the Transportation Coordinator is responsible for the day-to-day operations of the College’s fleet and transportation activities.

WHAT YOU WILL DO

Primary Responsibilities

• Coordinate the Fleet Management operations for the College, including prioritizing preventative maintenance, repair, and recommendation of replacement of College-issued vehicles.
  • Service, clean, and refuel fleet vehicles, including four (4) 15-passenger buses, to ensure proper maintenance and fluid service.
  • Service and maintain all types of campus vehicles, including trailers, all-terrain vehicles and golf carts, assigned to Campus Police, Facilities & Construction, OTS, Band, Athletics, CSLI, RLH, Rec Sports, Administration, and TJC North
• Assist in developing, managing, and overseeing all policies and procedures related to motor vehicle operations (including recurring verification of driver licensing, driver eligibility, DOT certification, driver training and endorsements).
• Assist with developing, managing, and overseeing all policies and procedures related to fleet operations.
• Assist in ensuring compliance with all federal, state, and local laws and ordinances (including DOT regulations) affecting transportation and fleet operations.
• Assist in identifying, recommending, and implementing best practices for fleet and transportation operations.
• Monitor fleet vehicle requests and schedule vehicles for employee use. Ensure vehicles are available, clean, operational, and ready for College use.
• Schedule the Part-Time Transportation Drivers when required
• Assist in maintaining the College fleet leasing program.
• Assist in managing the College WEX fleet fuel program, including updating records and running reports within the WEX online system.
• Respond in a timely manner to inquiries from faculty and staff, clearly and effectively, whether in-person, by phone, or via email.

• Assist with receiving freight from the various parcel companies, sorting and evaluating freight, and transferring freight to the various mailrooms and locations of Tyler Junior College.
• Assist with sorting incoming mail/outgoing mail for campus delivery.
• Assist in delivering and picking up campus mail.

• Must have a good working knowledge of motor vehicles, all-terrain vehicles, and golf carts.
• Must be able to communicate effectively in person-to-person situations and general telephone assistance.
• Must be a versatile individual with the ability to coordinate and work with others, meet deadlines, and adjust to a fast-paced environment.
• Must be able to adjust to a flexible work schedule, if necessary.
• Must have knowledge and skill to operate a personal computer, Excel & Word, and general office equipment.
• Must be able to lift up to twenty-five (25) pounds, bend, and squat as a regular working condition
• Must be able to be independent, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and visitors.

WHO YOU ARE

Required Education

• High school diploma or equivalent required.

• Experience coordinating and scheduling the work of others is required.
• A valid Texas driver’s license and acceptable driving record.

• Prior experience working with transportation and/or fleet operations.
• Minimum of 2 years of customer service experience.
• Direct supervisory experience.

ADDITIONAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

This is a security-sensitive position. Candidates will be subject to a criminal background check.