What are the responsibilities and job description for the Executive Assistant Office Manager position at TXM Solutions?
Job Title: Office Manager & Executive Assistant
Department: Administration
Reports To: CEO
Industry - FMCG Haircare
Job Summary:
We are seeking a highly organized and motivated individual to serve as our Office Manager & Executive Assistant. In this dual role, you will be responsible for ensuring the smooth day-to-day operations of our office while providing dedicated administrative support to the CEO. The ideal candidate is a proactive problem-solver with exceptional communication skills and a strong ability to multitask.
Responsibilities:
Office Management:
- Manage all aspects of office administration, including ordering supplies, maintaining equipment, maintaining internal office phone system and coordinating vendors (e.g., cleaning etc). Liaison with building management on issues related to elevator, plumbing , lighting, heating etc.
- Oversee and organize office space, ensuring a clean, efficient, and welcoming environment.
- Greet visitors at front desk and notifying host on arrival
- Handle incoming and outgoing mail and deliveries including bill payments
- Manage office budget and track expenses.
- Manage all travel arrangement for Staff & home leave for their families including hotel/airline/transport reservations
- Assist with the planning and coordination of company events and meetings.
- Implement and maintain office policies and procedures.
- Support in onboarding of new employees
CEO – Executive Assistant:
- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating travel arrangements.
- Prepare presentations, reports, and correspondence on behalf of the CEO.
- Assist with errands or tasks for the CEO and visiting board members as required.
- Act as a liaison between the CEO and internal/external stakeholders.
- Maintain confidentiality and discretion in all matters.
Qualifications:
- Proven experience as an Office Manager, Administrative Assistant, or similar role (3 years).
- Experience supporting C-level executives is highly preferred.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- High school diploma required; Associate's or Bachelor's degree preferred.
- Preference to have experience in FMCG sector
- US Citizens or Green card candidates only