Winery Event Cordinator

Job Summary
We are seeking an energetic and detail-oriented Winery Event Coordinator to lead the planning, organization, and execution of memorable events at our vineyard and winery estate. This dynamic role involves collaborating with clients, vendors, and internal teams to create exceptional experiences that showcase our wines and hospitality. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a passion for delivering outstanding guest service. This paid position offers an exciting opportunity to be at the heart of our vibrant event program, ensuring each occasion is seamless, engaging, and unforgettable.

Responsibilities

• Coordinate all aspects of winery events, including tastings, private parties, weddings, corporate gatherings, and fundraising events.
• Develop detailed event plans, timelines, and budgets to ensure successful execution within scope and resource constraints.
• Negotiate contracts with vendors such as caterers, entertainers, decorators, and rental companies to secure quality services at favorable terms.
• Collaborate with marketing teams to promote upcoming events through social media, email campaigns, and local outreach efforts.
• Manage event logistics from initial planning through day-of coordination, including setup, guest registration, catering arrangements, and teardown.
• Provide exceptional customer service by addressing guest inquiries promptly and ensuring a welcoming atmosphere throughout each event.
• Upsell winery experiences or products during events to enhance revenue opportunities while maintaining guest satisfaction.
• Oversee budgeting processes for each event, tracking expenses and ensuring profitability while maintaining high standards of quality.
• Maintain strong relationships with clients and vendors through clear communication and professional negotiation skills.

Skills

• Proven experience in event marketing and event planning within hospitality or related industries such as restaurants, hotels, or banquet services.
• Strong negotiation skills to secure favorable contracts with vendors and partners.
• Excellent communication skills for liaising with clients, team members, and external partners effectively.
• Exceptional organizational skills to manage multiple events simultaneously while adhering to deadlines.
• Proficiency in budgeting and financial management for event operations.
• Customer service expertise to ensure guest satisfaction from initial inquiry through post-event follow-up.
• Knowledge of catering operations, banquet procedures, and restaurant or hotel experience is highly desirable.
• Ability to coordinate logistics involving catering services, venue setup, guest accommodations, and entertainment options.
• Experience with fundraising events or nonprofit collaborations is a plus.
• Strong time management skills combined with the ability to prioritize tasks efficiently under pressure. Join us as a Winery Event Coordinator and be part of a passionate team dedicated to creating extraordinary experiences that celebrate our wines and hospitality!

Pay: $22.00 - $29.75 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $22 - $30