What are the responsibilities and job description for the AP / AR Specialist - Transactional Accounting (QuickBooks + Excel exp. req.) position at #twiceasnice Recruiting?
AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.)
Location: Near Cedarhurst, NY
Salary: $26 - $30 / hour Eligible for Overtime
Benefits: Medical, PTO, Paid Holidays
Job Type: Full-Time | 100% On-Site
Typical Hours: Mon–Thu, 9:00 AM–6:00 PM ET; Fri, 9:00 AM–5:00 PM ET
Start Date: ASAP
Sponsorship is not available
AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Description
Our client in the consumer goods industry is seeking an AP/AR Specialist to support day to day billing, collections, and vendor payment activities. This is a great opportunity for someone with foundational accounting experience who wants to grow their skills in a fast moving, customer focused environment. You’ll handle invoice entry, customer billing, payment posting, and follow ups on outstanding balances while keeping records accurate and organized in QuickBooks.
If you’re detail oriented, comfortable working with numbers, and confident communicating with customers and vendors, this role offers stability, hands on experience, and room to build your accounting career.
AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Responsibilities
• Enter vendor invoices, checks, and customer payments into QuickBooks
• Process customer invoices, sales orders, and monthly statements
• Follow up on overdue accounts by phone and email
• Research and resolve billing, delivery, product, and payment discrepancies
• Process credit card payments and post ACH/wire transactions
• Support AP by entering bills, matching invoices, and preparing check runs
• Communicate with customers and vendors to resolve open issues
• Maintain organized AP/AR files and documentation
• Provide backup support for the Accounting Manager as needed
AP/AR Specialist - Billing, Collections & Vendor Support (QuickBooks req.) Qualifications
• 2 years of AP/AR or bookkeeping experience required
• QuickBooks (any version) experience required
• Working knowledge of Excel required
• Comfortable calling customers regarding upcoming or past‑due payments required
• Ability to handle basic billing adjustments or discrepancies required
• Strong attention to detail, organization, and follow‑through required
• Professional, calm communication style with customers and vendors required
Salary : $26 - $30