Data Entry Specialist – AR/AP Support

Job Summary
We are seeking a detail-oriented and highly organized Data Entry Specialist to support Accounts Receivable (AR) and Accounts Payable (AP) functions within our finance team. This role involves accurate data entry, management of financial records, and supporting the maintenance of our database systems. The ideal candidate will possess strong computer skills, proficiency in Microsoft Office, and a keen eye for detail to ensure seamless financial operations. This paid position offers an excellent opportunity to develop your administrative and data management skills in a dynamic environment.

Essential Responsibilities

AR/AP Data Entry

• Perform high-volume data entry for the Accounts Receivable and Accounts Payable departments.
• Enter invoices, bills, payments, receipts, customer information, vendor information, purchase orders, and other accounting-related documentation.
• Accurately enter data into company accounting and construction management systems.
• Review source documents for completeness and accuracy before entering information.
• Verify entered information and identify discrepancies or missing information.
• Assist with invoice processing and documentation.
• Assist with customer and vendor account maintenance.
• Assist AR/AP personnel with daily administrative and data-entry requirements.
• Maintain organized electronic and paper documentation.
• Assist with filing and document retention.

Construction Accounting Support

• Work with construction-related invoices, purchase orders, work orders, job numbers, cost codes, and supporting documentation.
• Enter information accurately according to established job and accounting procedures.
• Understand basic construction terminology and documentation.
• Assist in maintaining accurate job-related financial records.
• Communicate with project managers, field personnel, vendors, customers, and accounting staff when information is missing or requires clarification.
• Follow established procedures for assigning and entering job-related information.

Data Accuracy & Quality Control

• Maintain a consistently high level of data-entry accuracy.
• Perform quality checks on entered information.
• Identify duplicate, incomplete, or incorrect information.
• Correct errors promptly and appropriately.
• Maintain confidentiality of company, customer, employee, and vendor information.
• Meet established productivity and accuracy expectations.

General Administrative Support

• Provide administrative support to AR/AP and Accounting as needed.
• Print, scan, copy, organize, and file documents.
• Prepare documents for processing, mailing, or electronic distribution.
• Assist with special accounting and administrative projects.
• Perform other duties as assigned.

Required Qualifications

Construction industry experience is REQUIRED.

• Previous experience working for a construction company, contractor, subcontractor, engineering firm, or related construction organization.
• Previous high-volume data-entry experience.
• Strong working knowledge of Microsoft Office.
• 10-key by touch is REQUIRED.
• Fast and accurate keyboarding skills.
• Strong attention to detail.
• Excellent organizational skills.
• Ability to handle a high-volume workload while maintaining accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and as part of an accounting team.
• Dependable attendance and punctuality are essential.
• Ability to maintain confidentiality.

Preferred Qualifications

• Previous AR/AP experience.
• Construction accounting experience.
• Experience with construction accounting or ERP software.
• Experience with QuickBooks.
• Experience with Foundation Software.
• Familiarity with job costing.
• Familiarity with purchase orders, change orders, subcontractor invoices, vendor invoices, and customer billing.
• Experience working with construction project documentation.

Technical Skills

The successful candidate must be proficient in:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Office
• 10-Key by Touch
• Accounting and/or ERP software

Experience with Foundation Software and QuickBooks is strongly preferred.

Performance Expectations

The Data Entry Specialist is expected to:

• Maintain excellent attendance and punctuality.
• Consistently meet established productivity expectations.
• Maintain a high level of accuracy even during periods of heavy workload.
• Process information efficiently and within established deadlines.
• Demonstrate strong attention to detail.
• Follow established accounting and data-entry procedures.
• Ask questions when information is unclear rather than making assumptions.
• Protect confidential financial and company information.
• Work cooperatively with AR, AP, Accounting, Project Management, and Operations.
• Demonstrate a positive, professional, and team-oriented attitude.

Work Schedule

Monday–Friday
8:00 AM–5:00 PM

This position is primarily office-based and requires consistent availability during scheduled business hours

Join us to be part of a dedicated team that values precision, efficiency, and proactive support in financial operations. We are committed to fostering an inclusive environment where your technical proficiency and organizational skills can shine!

Pay: $22.50 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $23 - $25