What are the responsibilities and job description for the Sr Payroll Administrator position at TVH Parts Co.?
Sr Payroll Administrator
Full-time | Human Resources | Location – Olathe, KS, 66022 | Hybrid
The Senior Payroll Administrator is responsible for end-to-end payroll processing, compliance,& reconciliation across multiple systems, including ADP Workforce Now, UKG Time &Attendance, and Workday. This role serves as a subject matter expert for payroll operations,ensures accuracy and compliance with federal, state, and local regulations, and partners closely with HR, Finance, and Timekeeping teams to deliver a seamless payroll experience.
The ideal candidate is highly detail-oriented, analytical, and comfortable working in a complex, integrated HR/payroll environment
YOUR ROLE AND RESPONSIBILITIES
Payroll Processing & Operations
- Process accurate and timely payrolls weekly using ADP Workforce Now
- Review, audit, and reconcile payroll data including earnings, deductions, taxes, and
- garnishments
- Partner with UKG Time & Attendance administrators to validate timecards, pay codes,
- accruals, and overtime rules prior to payroll close
- Resolve payroll discrepancies, retroactive adjustments, off-cycle payments, and
- corrections
Systems Integration & Data Management
- Serve as payroll SME for integrations between Workday (HRIS), UKG Time, and ADP
- Workforce Now
- Ensure accurate employee data flow (new hires, terminations, job changes, compensation
- updates) across systems
- Perform regular audits to ensure data consistency between Workday, UKG, and ADP
- Support system upgrades, testing, implementations, and enhancements
Compliance & Reporting
- Ensure compliance with federal, state, and local payroll regulations (including wage &
- hour, tax withholding, and reporting requirements)
- Prepare and reconcile payroll tax filings and year-end processes (W-2, W-3, state filings,
- ROEs/T4s if applicable)
- Support audits (internal, external, and governmental) by providing payroll documentation
- and reports
- Maintain payroll SOPs, controls, and documentation
Employee & Stakeholder Support
- Respond to complex employee payroll inquiries with professionalism and confidentiality
- Partner with HR and Benefits teams on leave pay, benefit deductions, and special payroll
- scenarios
- Collaborate with Finance on payroll funding, GL reconciliation, and reporting
Process Improvement & Leadership
- Identify opportunities to improve payroll accuracy, efficiency, and controls
- Mentor or provide guidance to junior payroll staff or HR partners
- Participate in cross-functional initiatives related to payroll, timekeeping, or HRIS
- optimization
HOW TO SUCCEED
- 5 years of progressive payroll experience, including senior-level responsibility required
- Hands-on experience with ADP Workforce Now payroll processing required
- Strong working knowledge of UKG Time & Attendance
- Experience supporting payroll operations with Workday as the system of record
- In-depth knowledge of payroll laws, tax regulations, and wage & hour compliance
- Strong analytical skills with the ability to perform detailed audits and reconciliations
- Advanced proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, data analysis
- CPP (Certified Payroll Professional) designation preferred
- Experience in multi-state and/or multi-entity payroll environments preferred
- Experience with payroll integrations, implementations, or system conversions preferred
- Knowledge of Canadian payroll (CPP/EI, T4/ROE) a plus, if applicable preferred
BENEFITS
You’ll be part of a people-centric culture, where your well-being matters. Our comprehensive package offers standard benefits such as medical, dental, and vision, plus unique benefits such as our onsite health clinic and our incredible dollar for dollar 401(k) match up to 6%. At our HQ, there’s an on-site preschool, restaurant and where you can get active or enjoy our regular team get-togethers.
We also offer:
- Hybrid work schedule
- Opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses
- On-site restaurant, café, pre-school, fitness/social area, employee gardens and more.
PEOPLE ARE AT OUR HEART
TVH is a global business with a family atmosphere, where people are at the center. We value clarity, mutual respect, kindness and open communication. Our people are down-to-earth, easy to work and engage with. We welcome differences and celebrate new ideas.
ABOUT TVH
TVH is a global one stop shop for spare parts and accessories for forklift trucks, industrial equipment, and agricultural machinery. Our 4600 colleagues are the strength, heart and soul of TVH. We are a dynamic team, where initiative and entrepreneurship are valued, and innovation takes center stage.
TVH is an Equal Opportunity Employer. TVH will not discriminate against applicants based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, or because they are an individual with a disability or a person 40 years old or older.