What are the responsibilities and job description for the Budget Office Assistant position at Tuskegee University?
Position Information
Position Title
Budget Office Assistant
Status
Full Time
Job Summary
Provide administrative and financial support to ensure accurate budget reporting, payroll processing, and procurement coordination for the College of Veterinary Medicine, while maintaining confidentiality and organized records .
Essential Job Duties
- Create and maintain procurement documents prior to review and approval.
- Respond to inquiries from staff and faculty regarding requisitions and other purchasing documents status.
- Maintain an organized filing system for budget-related documents, reports, and correspondence.
- Reconcile budget statement and prepare monthly reports for Department Heads.
- Aid in compiling annual budget package for the College of Veterinary Medicine.
- Ensure confidentiality of sensitive financial and budgetary information.
- Maintain personnel files and assist with bi-weekly and monthly payroll processing.
- Process Personnel Action Forms for Staff
- Maintain a database of professional development activities. Perform other duties as assigned.
Qualifications (Education, Experience and Specialized Training)
- Bachelor’s degree with one-year experience in accounting, finance, or a related field.
- Strong proficiency in data entry and computer skills, including expertise in spreadsheet software (e.g., Microsoft Excel). Experience with financial management systems or databases is preferred.
Physical Demands
- Ability to operate standard office equipment
- Ability to walk short distances
- Ability to lift and carry parcels, packages and other items
- Ability to view a computer terminal
Skills and Attributes
Knowledge:
- Understanding of institutional budgeting cycles.
- Knowledge of university policies and procedures
Skills:
- High attention to detail
Ability:
- Ability to handle multiple tasks and meet deadlines effectively
Posting Detail Information
Posting Number
S949
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
No
Will this positon be supported using grants or contract funding?
Yes
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
11/25/2025
Close Date
02/25/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
- Tuskegee University employment application
- Cover Letter
- Resume/CV
- Recommendation letters
- Copies of unofficial transcripts.
- Please note that official transcripts(s) will be required upon hire
Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3447
