Vet Tech Marketing Coordinator

Vet Tech Marketing Coordinator (Contract – 6 Months, Potential to Extend)

📍 Duluth, GA (Hybrid: 3 days onsite / 2 days remote)

🏢 Industry: Animal Health / Pharmaceutical

Overview:

We are seeking a Vet Tech Marketing Coordinator to support a fast-paced technical marketing team within the animal health/pharmaceutical industry. This is a hands-on, execution-focused role ideal for someone who thrives in coordination, logistics, and cross-functional communication.

This position will play a key role in supporting marketing initiatives, managing administrative workflows, and ensuring compliance across projects and events.

Key Responsibilities:

• Provide administrative support to the Vet Tech Marketing team, including:
• Tracking POs, invoices, and financials
• Managing contracts and documentation for studies and sponsorships
• Support execution of marketing initiatives (asset approvals, event approvals, scheduling, documentation)
• Coordinate and communicate with internal teams and external vendors to ensure timely project delivery
• Track task progress, provide updates, and escalate issues as needed
• Maintain documentation for compliance and audit readiness
• Assist with event planning logistics (education events, meeting coordination, booking venues, ordering materials/swag)
• Support Ad/Promo review processes (uploading, tracking, revisions, resubmissions)
• Perform accurate data entry and maintain organized records
• Collaborate with marketing, digital, and veterinary teams
• Provide ad-hoc support (meeting scheduling, minutes, follow-ups, sample ordering)
• Ensure all work aligns with regulatory requirements (FDA, USDA, etc.) and internal policies

Day-to-Day Focus:

• Highly logistics and coordination-driven role
• Supporting multiple brand leads through a centralized workflow
• Heavy communication across marketing teams, field veterinarians, and vendors
• Managing compliance entries, documentation, and event coordination

Required Qualifications:

• 2–5 years of administrative or project coordination experience
• Strong communication skills (written and verbal)
• High attention to detail and organizational skills
• Ability to manage multiple tasks and work under pressure
• Proficiency in Microsoft Office Suite (especially Excel, Outlook, Teams)
• Ability to work independently and adapt quickly in a dynamic environment

Preferred Qualifications:

• Background in animal health, life sciences, or related field
• Experience with Veeva Vault or similar promotional review systems (nice to have)
• Exposure to project management or process improvement
• Familiarity with marketing or medical education environments

Education:

• Associate’s degree required
• Open to backgrounds in Communications, Marketing, or Science-related fields

Top Skills for Success:

• Strong communication and cross-functional coordination
• Advanced proficiency with Outlook and Microsoft Teams
• Quick learner with adaptability in new environments

Additional Details:

• Team supports multiple brand managers (structured workflow through team lead)
• Hybrid schedule: Onsite Monday, Tuesday, Thursday (flexibility required)
• Office relocation planned to Johns Creek area (within ~15 minutes of current location)
• Immediate start preferred