Business Analyst (Junior)

Job Summary

We are seeking a highly organized Facilities Coordinator / Project Support Specialist to support workplace operations and facilities-related projects in a fast-paced corporate environment. This role will assist with office coordination, vendor management, workspace planning, and facilities project execution while helping maintain a safe, efficient, and productive workplace environment.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while collaborating with internal teams, vendors, and property management.

Key Responsibilities

• Monitor and respond to facilities-related requests through shared team mailboxes and ticketing systems
• Support workplace and facilities projects from planning through completion
• Coordinate with vendors, contractors, property management, and internal stakeholders
• Assist with office moves, workspace planning, renovations, and furniture installations
• Track project schedules, budgets, invoices, work orders, and project updates
• Support maintenance coordination and vendor scheduling activities
• Serve as a liaison between employees and property management to resolve facilities-related concerns
• Assist with parking coordination and workplace logistics
• Maintain accurate records and documentation related to facilities operations and projects
• Travel occasionally to field or office sites to assess workspace and furniture needs

Required Qualifications

• Bachelor’s degree in Business, Facilities Management, Project Management, or related field
• 1–4 years of professional experience in facilities coordination, office operations, workplace services, or project support
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Experience coordinating with vendors, contractors, and internal stakeholders
• Proficiency with Microsoft Office applications, including Excel and Outlook
• Ability to manage multiple projects and priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting corporate office moves or workplace projects
• Exposure to facilities management or property management environments
• Experience tracking budgets, invoices, and work orders
• Familiarity with workplace services, maintenance coordination, or space planning

Key Competencies

• Project coordination
• Communication and stakeholder management
• Attention to detail
• Time management and prioritization
• Problem-solving and adaptability
• Customer service mindset

Work Environment

• Hybrid work schedule based in Houston, TX
• Primarily office-based with occasional travel to local field or office sites as needed
• Collaborative and team-oriented work environment