What are the responsibilities and job description for the Accounts Payable Analyst position at Tucker Parker Smith Group (TPS Group)?
Accounts Payable Analyst
Location: San Rafael, CA (Hybrid – Tu/Thu on-site)
Pay: $30–$33 / HR
6-month W2 assignment (potential to extend / convert)
Our client is a global biotechnology company focused on developing and delivering innovative therapies for patients living with serious and life-threatening rare genetic diseases. They are seeking a highly organized Accounts Payable Coordinator to support the Accounts Payable team by managing daily operational workflows, vendor communications, and invoice processing activities. This role will serve as a central point of coordination for the AP function, ensuring inquiries are addressed promptly, invoices are processed efficiently, and internal stakeholders receive timely support.
The ideal candidate is detail-oriented, proactive, and comfortable managing a high-volume inbox while collaborating with analysts and internal teams to ensure smooth accounts payable operations.
Key Responsibilities
AP Inbox Management
- Serve as the primary owner of the AP email inbox, reviewing and managing incoming emails daily.
- Respond to general inquiries from vendors and internal stakeholders in a timely and professional manner.
- Route emails to the appropriate AP analyst when the message is part of an existing thread or requires a more complex response.
Escalation Monitoring & Communication
- Review incoming inquiries to identify potential escalation risks and notify the appropriate team members as needed.
- Provide visibility to the Senior AP Manager when issues appear to be escalating.
- Send acknowledgement responses when inquiries require additional time to resolve.
Physical Mail Processing
- Scan and route mailed invoices to the processing team for entry.
- Review vendor statements and distribute them to the appropriate analyst when necessary.
- Proactively communicate with vendors who send physical invoices to request that future invoices and statements be submitted electronically.
AP Team Support
- Serve as a backup resource for AP analysts during absences or high-volume periods.
- Assist with various operational tasks to ensure continuity of AP processing.
Financial Disclosure & Audit Support
- Support financial disclosure requests from the Regulatory team.
- Assist with escheat audit fulfillment and coordinate with the tax team when requests arise.
- Review findings with the Senior AP Manager upon completion.
Invoice Processing
- Enter various invoice types into the system as instructed, including:
- Refunds
- Credit and debit notes
- Disbursement requests
- Tax payments
- Support the AP team with additional invoice processing tasks as needed.
Qualifications
- Experience in Accounts Payable, Finance, or Accounting support preferred.
- Strong organizational skills and attention to detail.
- Ability to manage a high-volume inbox and prioritize tasks effectively.
- Strong communication skills when interacting with vendors and internal stakeholders.
- Ability to work independently while collaborating with a team in a fast-paced environment.
- Proficiency in Microsoft Office (Excel, Outlook, etc.); experience with ERP/AP systems is a plus.
Please submit your resume in Word or PDF format to be considered.
Salary : $30 - $33