What are the responsibilities and job description for the Bilingual Administrative Assistant position at ttg Talent Solutions?
Administrative Assistant
Location Hialeah, FL
Type of Work In Office
Schedule Full-time | Monday to Friday
Type of Contract Direct Hire/Permanent
Pay Rate $50,000 - 55,000
Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support executive leadership within a fast-paced food manufacturing environment. This role combines executive support, operations coordination, and light accounting responsibilities. The ideal candidate will be comfortable working cross-functionally with production, warehouse, and accounting teams while maintaining strong communication with external clients.
Responsibilities and Duties
- Provide administrative support to the President and management team, including drafting emails, memos, and internal/external communications
- Manage and prioritize the executive's calendar, scheduling meetings and handling sensitive matters with discretion
- Serve as the main point of contact for client communications
- Maintain accurate records related to production, products, and testing
- Support production planning activities, including batch scheduling and raw material reporting per purchase orders
- Analyze and track production metrics such as weights, yields, and efficiency
- Assist with closing production cycles, including output analysis, packing lists, and final invoicing to clients
- Generate financial and operational reports using QuickBooks
- Coordinate activities between production, warehouse, and accounting teams
- Support procurement analysis and purchasing planning
- Assist with basic HR functions, including workforce planning and coordination
- Perform additional administrative and operational duties as needed
Requirements
- Experience in administrative support, operations, or similar roles
- Strong knowledge of QuickBooks and basic accounting functions is a must
- Bilingual (English & Spanish) is a must
- Advanced Microsoft Excel skills is a must
- Understanding of manufacturing or food production environments is preferred
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong organizational, analytical, and problem-solving skills
- Excellent communication and interpersonal skills
Skills
- Attention to detail and high level of accuracy
- Strong time management and multitasking abilities
- Team-oriented with a proactive mindset
- Ability to work independently and take initiative
- Strong written and verbal communication skills
At ttg, “We believe in making a difference One Person at a Time,” ttg OPT.
Salary : $50,000 - $55,000