Legal Administrative Assistant

Trustpoint.One is pleased to partner with an Am Law 100 firm in its search for an Administrative Assistant to support its Affordable Housing practice in Pittsburgh, Pennsylvania. This is an excellent opportunity for a polished and detail-oriented legal administrative professional who thrives in a fast-paced, team-oriented law firm environment.

The ideal candidate will bring strong organizational skills, professionalism, and the ability to effectively support multiple attorneys within a busy transactional practice.

Key Responsibilities

• Provide administrative support to attorneys within the Affordable Housing practice group
• Coordinate and maintain attorney calendars, meetings, and travel arrangements
• Assist with document preparation, proofreading, formatting, and closing checklists
• Process expense reports, dictation, and client correspondence
• Organize and maintain electronic and physical records
• Communicate professionally with clients, attorneys, and internal staff
• Prioritize incoming requests and manage shifting deadlines effectively
• Support transactional and closing processes with strong attention to detail

Qualifications

• Prior law firm administrative experience strongly preferred
• Experience supporting Affordable Housing, Real Estate, or other transactional legal practices is highly desired
• Excellent organizational and multitasking abilities
• Strong proofreading and written communication skills
• Proficiency in Microsoft Office Suite, including Word and Excel
• Comfortable learning and utilizing legal technology systems
• Ability to work onsite in the Pittsburgh office

Compensation

Expected compensation for this position is anticipated to fall within the range of approximately $60,000 – $80,000 annually, depending on experience, qualifications, and relevant law firm background.

Comprehensive benefits package.

Why Apply

This is an opportunity to join a highly respected national law firm known for its collaborative culture, sophisticated practice work, and commitment to professional excellence. The team is seeking someone who is proactive, dependable, and eager to contribute to a dynamic legal environment.

• Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

• To support these obligations, individuals in this role should be able to:Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.