Clearance Specialist

Clearance Specialist – Business Affairs (Contract)

Contract Duration: 12 month contract (with a strong possibility of extension)

Location: Glendale, CA 91201

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Work Arrangement: Hybrid

• In-office: Monday–Thursday
• Remote: Fridays

Pay Rate Range: $30.00–$35.00/hour

Trustpoint.One is partnering with a globally recognized entertainment organization to identify a Clearance Specialist – Business Affairs for a contract role supporting the Business Affairs Group. This is a highly process-driven position requiring strong analytical, reading, writing, and summarization skills. The Clearance Specialist will review and analyze images, documents, and other assets, draft summaries and guidance, and serve as a key point of contact for clearance-related matters across multiple business units.

Some experience with intellectual property matters (copyright or trademark) is helpful but not required. The ideal candidate is detail-oriented, organized, and comfortable presenting written analysis to legal teams and executive stakeholders.

Key Responsibilities

• Act as the primary point of contact for clearance requests on a wide range of assets, working with legal and business entities on behalf of the Business Affairs Group
• Manage and provide guidance on clearance requests, property and talent rights inquiries, and permission and approval obligations
• Partner with Commercialization, Operations, and Legal teams to facilitate clearances for assets across all global territories for merchandise use

Types of Clearances Include:

• Merchandise clearance of assets sourced from television series and film properties
• Business Affairs clearance requiring talent approval or risk analysis
• Legal clearance from a rights perspective
• IP clearance involving third-party intellectual property, including names, logos, and images
• Clearance related to theme park-related assets

Assets Reviewed May Include:

• Style guides
• Raw or loose assets such as unit photography, final frames, design elements, posters, concept art, social media posts, sweepstakes materials, marketing/publicity images, and artwork
• Images submitted as part of publishing products (books, magazines, calendars, etc.)
• Externally sourced assets, including artwork and photography from private or third-party collections

Additional responsibilities include:

• Reviewing talent agreements and succinctly summarizing key terms for executives and business partners
• Presenting written analysis and work product to attorneys, clients, and executives
• Working within rights management systems, processes, and databases
• Analyzing submissions to determine whether legal clearance is required
• Conducting initial clearance reviews using legal restriction charts and prior guidance, flagging potential issues for Legal review
• Tracking clearance requests, questions, and comments in Airtable
• Consulting during early stages of product development to advise on asset collection, metadata requirements, complexity, and turnaround timelines
• Communicating clearance comments and restrictions to requestors, including rewording legal language when needed
• Gathering agenda items and leading weekly Legal/Business meetings, capturing notes and distributing summaries
• Managing clearance priorities and deadlines to meet business needs
• Identifying clearance roadblocks and process efficiencies, implementing improvements where possible
• Assisting with review and management of collectibles and other releases, including reviewing marketing materials
• Exercising strong issue-spotting skills related to legal, talent, brand, and financial considerations, with attention to precedent and broader business impact

Basic Qualifications

• Four-year undergraduate degree (required)
• Legal coursework or certification preferred, or law firm/in-house experience handling contract administration or related matters
• Ability to work independently and exercise sound judgment, including knowing when to elevate issues
• Exceptional organizational, prioritization, and time management skills
• Strong analytical, interpersonal, verbal, and written communication skills
• High attention to detail and ability to manage multiple high-priority projects in a fast-paced environment

Preferred Qualifications

• Understanding of clearance-related legal and contractual issues, including intellectual property (copyright, trademark, right of publicity), production-related agreements for film and/or television, third-party rights acquisition and licensing, and applicable guild obligations
• Legal clearance experience or paralegal certificate
• Experience supporting consumer products, games, and/or publishing organizations

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

To support these obligations, individuals in this role should be able to:

• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.