What are the responsibilities and job description for the Executive Assistant position at Truex Métier?
A premier global investment firm based in the Peninsula is looking for a proactive, detail-oriented Executive Assistant to join a lean, high-performing team. This is a newly created position designed for someone who excels at traditional administrative support but has a genuine passion for event planning and execution.
You will provide direct support to 2–3 members of our investment team while acting as the primary point of contact for an expanding calendar of external and internal events. This is an ideal role for an EA who enjoys variety and wants to "own" the logistics of a growing event-forward culture.
Core Responsibilities
- Administrative Support: Manage complex calendars, coordinate intricate domestic and international travel, and handle expense reporting for a small group of investment professionals.
- Event Ownership: Lead the logistics for monthly external dinners, internal team-building gatherings, and 1–2 larger-scale annual events.
- Vendor Management: Research and secure venues, manage vendor relationships (catering, AV, etc.), and oversee on-site execution to ensure seamless experiences.
- Team Collaboration: Partner closely with the existing administrative team to ensure office operations run smoothly and professional standards are maintained.
Ideal Candidate Profile
- Experience: At least 3–8 years of experience in a professional office environment (Finance, Venture Capital, or high-growth Tech preferred).
- Event Exposure: You don't need to be a career event planner, but you should have 1 years of experience coordinating logistics, contacting vendors, and managing event workflows.
- Mindset: You are "unflappable" under pressure, highly organized, and possess the discretion required for a high-stakes investment environment.
- Communication: Polished verbal and written communication skills are essential for interacting with senior stakeholders and external partners.
Why Join Us?
- High-Visibility: As a new role, you will have the opportunity to shape our event strategy and become a key pillar of our team culture.
- Professional Environment: Work in a sophisticated, collaborative space alongside some of the brightest minds in the investment industry.
- Stability & Growth: Join a well-established global firm with a lean, "startup-feel" team structure.