Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. As the backbone of our administrative operations, you will manage a variety of tasks that keep our workplace efficient, welcoming, and productive. If you thrive in a fast-paced environment and possess a passion for organization and customer service, this opportunity is perfect for you!

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Oversee calendar management and appointment scheduling for staff and executives using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records
• Handle clerical tasks such as photocopying, faxing, mailing, and maintaining office supplies inventory
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Provide excellent customer support by addressing inquiries promptly and efficiently via phone or email
• Coordinate office management activities to optimize workflow and maintain a welcoming environment for all

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Excellent phone etiquette and customer service skills to foster positive interactions
• Strong typing skills along with attention to detail for proofreading and data entry tasks
• Experience managing multi-line phone systems and calendar scheduling tools
• Demonstrated ability to prioritize tasks efficiently using time management techniques
• Previous experience as a receptionist—medical or dental—is advantageous but not required
• Personal assistant or office management experience will be considered a strong asset

Join us in creating an energetic workplace where your organizational talents shine! We are committed to supporting your professional growth while ensuring a positive work environment. This paid position offers an exciting opportunity to develop your administrative skills within a collaborative team dedicated to excellence.

Pay: $24.68 - $29.72 per hour

Work Location: In person

Salary : $25 - $30