Senior Secretary

Overview:

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations.

Key Responsibilities:

• Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets.
• Serve as the primary point of contact for internal and external communications.
• Coordinate meetings, compile agendas, take minutes, and track action items.
• Maintain electronic and physical filing systems in compliance with company and regulatory standards.
• Support expense reporting, purchase requisitions, and invoice tracking.
• Assist with document control related to safety, operations, and compliance.
• Handle confidential and sensitive information with professionalism and discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• 10 years of experience in an administrative or senior secretary role.
• Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently, manage competing priorities, and meet deadlines.
• High level of professionalism and attention to detail.

Contract Details:

• Short-term assignment (duration dependent on project needs).
• Onsite work required in an operating facility or corporate office setting.