Payroll Accountant

Job Title:
Payroll Accountant and Benefits Administrator
Location:
Winter Garden, FL (or specify your office location)
Department:
Accounting / Finance
Reports To:
Chief Accounting Officer

Position Summary:
The Payroll and Benefit Accounting Specialist is responsible for managing and processing payroll accurately and on time, administering employee benefits programs, and ensuring compliance with federal, state, and local regulations. This role combines technical accounting expertise with strong organizational and communication skills to maintain accurate records, reconcile accounts, and provide exceptional support to employees regarding payroll and benefits inquiries.

Key Responsibilities:

• Payroll Management:
  • Process weekly payroll, including wage calculations, deductions, bonuses, and commissions.
  • Validate timesheets, overtime, and leave balances for accuracy.
  • Prepare and submit payroll tax filings and year-end reports.
• Benefits Administration:
  • Manage employee benefits programs (health, dental, vision, retirement plans, PTO accrual).
  • Handle enrollment, changes, and terminations in benefit plans.
  • Serve as the primary contact for benefit-related inquiries and resolve issues promptly.
• Accounting & Compliance:
  • Record all payroll and benefit-related journal entries into the ERP system.
  • Reconcile payroll and benefits accounts in the general ledger.
  • Ensure compliance with federal, state, and local regulations, including ACA and ERISA requirements.
  • Assist with audits and provide required documentation.
• Reporting & Analysis:
  • Prepare payroll and benefits reports for management.
  • Monitor and analyze payroll trends and recommend process improvements.
• Cross-Functional Collaboration:
  • Work closely with HR and Finance teams to maintain accurate employee records and resolve discrepancies.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–4 years of experience in payroll and benefits administration.
• Strong knowledge of payroll regulations, tax compliance, and benefit programs.
• Proficiency in payroll software (e.g., Paycom, ADP, Microsoft Business Central) and MS Excel.
• Excellent attention to detail, organizational skills, and ability to handle confidential information.

Skills Required:

• Compliance knowledge (tax laws, labor regulations).
• Technical proficiency in payroll systems and HRIS.
• Strong math and analytical skills.
• Customer service and communication skills for employee support.

Benefits Overview (Example):

• Health, dental, and vision insurance (company contribution after 60 days).
• 401(k) plan with employer match up to 6% after 90 days.
• PTO accrual based on tenure (starting at 80 hours annually).