What are the responsibilities and job description for the Operations Coordinator position at Trivium?
📍 Oleander Ave, Palm Beach, Florida (On-Site Position)
💼 Full-Time | $65,000–$75,000/year Performance Bonuses
We are looking for a highly proactive, ultra-organized, and business-savvy Executive Assistant to partner with Savannah Lee and manage both her personal life and professional ventures. You will act as the right-hand operator, ensuring her day-to-day life runs smoothly and strategically, so she can focus on growing her businesses and pursuing ambitious goals.
About Savannah LeeSavannah is an Ambitious, Visionary Entrepreneur with a growing portfolio that includes a marketing agency, modeling agencies, and plans for a non-profit organization. She runs her life like a high-performing business and needs a strategic operator to manage daily, weekly, and quarterly life and business goals.
The RoleAs Savannah’s Executive Assistant, you will manage a complex personal and professional roadmap—from finances, operations, and communications to lifestyle, health, and travel. You are not just an assistant—you are the COO of her life.
Key ResponsibilitiesBusiness & Operational Management
- Oversee business entity formation and administrative tasks (LLCs, Trusts, 501(c) non-profit).
- Manage personal and business budgets, bookkeeping, and expense reporting.
- Track progress on goals using project management tools and ensure accountability.
Executive Support & Communications
- Manage Savannah’s professional and personal calendar.
- Triage emails and communications with vendors, partners, and stakeholders.
- Coordinate with contractors, collaborators, and industry contacts for projects and events.
Personal & Lifestyle Management
- Oversee personal goals in health, wellness, home, and personal growth.
- Manage health appointments, trainers, nutritionists, and wellness routines.
- Coordinate domestic and international travel, including private arrangements.
- Handle personal errands, household tasks, and wardrobe coordination.
In this role, you will successfully partner with Savannah to execute her full 2026 Yearly Goals Roadmap across all personal and professional areas. You will act as a “2.0 version” of Savannah, anticipating her needs and completing tasks with such efficiency that she can’t imagine life without you, paving the way for a potential long-term partnership. You will also be prepared to travel one to two times per month for business events and trips, handling all logistics and on-site preparations.
Qualifications & Experience- 3-5 years of experience in an Executive Assistant, Business Manager, or Operations role, ideally supporting a high-net-worth individual or C-level executive.
- Backgrounds in Business, Accounting/Finance, or Operations are highly preferred.
- Must be proficient with QuickBooks and other task management/email tools.
- Required Languages: English (Fluent). Nice-to-Have: Spanish (for practice).
- Ability to perform light cooking/meal prep focusing on nutrition (macros/micros).
- Highly organized, proactive, and detail-oriented.
- Comfortable managing complex schedules and sensitive information.
- Strong financial literacy and administrative skills.
- Ability to work independently and anticipate needs before being asked.
- Salary Range: $60,000 - $75,000
- Bonus Structure: Up to $5,000 performance-based annual bonus, depending on performance.
- Work Model: Full-Time, Fully Onsite at the Savannah's residence in Oleander Ave, Palm Beach, Florida.
- Schedule: Standard hours 9 AM - 5 PM EST (must be available and responsive after hours as needed.
Salary : $65 - $75