What are the responsibilities and job description for the Senior Executive Assistant position at Trivium?
Job Title
Life Manager / Executive Assistant to the Founder (Path to Chief of Staff)
Location
Dearborn, Michigan (ZIP: 48124)
Hybrid – Primarily in-person, with remote flexibility as needed
Company Overview - About Neametric
We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60 team members and is entering a high-growth phase with a clear goal of reaching $10M in annual revenue.
This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth.
Role Overview
This is not a traditional Executive Assistant role.
This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you.
You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction.
If you need to be told what to do, this role is not for you.
Key Outcomes (What Success Looks Like)
Requirements
This role requires senior-level maturity and experience.
Must-Have
Compensation & Benefits
Life Manager / Executive Assistant to the Founder (Path to Chief of Staff)
Location
Dearborn, Michigan (ZIP: 48124)
Hybrid – Primarily in-person, with remote flexibility as needed
Company Overview - About Neametric
We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60 team members and is entering a high-growth phase with a clear goal of reaching $10M in annual revenue.
This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth.
Role Overview
This is not a traditional Executive Assistant role.
This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you.
You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction.
If you need to be told what to do, this role is not for you.
Key Outcomes (What Success Looks Like)
- Buy back at least 10 hours per week of the Founder’s time
- Enforce structure, routines, schedules, and follow-through
- Ensure nothing falls through the cracks—business or personal
- Founder focuses on sales, growth, authority, and networking only
- Everything else is handled, tracked, documented, and reported
- Own and manage the Founder’s calendar, schedule, priorities, and routines
- Create and enforce a structured daily and weekly schedule
- Ensure meetings are prepared for in advance (agenda, notes, assets ready)
- Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
- Actively tell the Founder what needs to be done—not ask
- Liaise with department heads to:
- Track progress
- Ensure deliverables are met
- Collect reports and KPIs
- Consolidate reporting so the Founder receives clear, concise summaries
- Track onboarding, training, and readiness of new hires (e.g., sales closers)
- Ensure documentation, SOPs, and processes are maintained and followed
- Identify inefficiencies and propose solutions proactively
- Own execution of ongoing and new projects
- Ensure no project stalls due to lack of follow-up
- Coordinate across teams using tools like:
- Slack
- Google Workspace
- Asana / (url removed)
- HubSpot (or similar CRM)
- Track deadlines, priorities, and dependencies
- Manage personal logistics for the Founder and spouse:
- Appointments
- Travel planning
- Errands
- Household needs
- Coordinate:
- Home maintenance
- Vendors
- Groceries and household orders
- Ensure family commitments (kids’ schedules, events, pickups) are handled
- Remove all personal distractions from the Founder’s plate
- Schedule and organize:
- Networking activities
- Authority-building initiatives
- Social media and brand activities
- Ensure assets, time blocks, and follow-through are in place
Requirements
This role requires senior-level maturity and experience.
Must-Have
- Minimum 3 years experience in:
- Executive Assistant
- Life Manager
- Operations Manager
- Chief of Staff–type roles
- Proven experience supporting high-performing, Type-A executives
- Strong operational, organizational, and project management skills
- High emotional intelligence and confidence
- Ability to push back, set boundaries, and enforce structure
- Logical thinker and strong problem solver
- Comfortable managing both business and personal matters
- Tech-savvy and fast learne
- Experience in fast-paced, entrepreneurial, or agency environments
- Background in operations, project management, or business management
- Slack
- Google Workspace
- Asana, (url removed), or similar
- CRM familiarity (HubSpot or equivalent)
- Calendar and task management systems
- Strong documentation and reporting skills
- Extremely organized
- Calm under pressure
- Not intimidated by strong personalities
- Direct, assertive, and confident
- Proactive, not reactive
- Takes ownership and accountability
- Career-oriented (this is not a short-term role)
- Full-time
- On-site: 8:30 AM – 5:00 PM
- Flexibility required when needed
- Hybrid/remote flexibility when Founder is traveling
Compensation & Benefits
- Salary: $50,000 – $70,000 base (depending on experience)
- Performance-based bonuses
- Paid time off
- Growth path to Chief of Staff
- Potential to build and manage a support team
- Initial 1099 with transition to W-2 for the right candidate
Salary : $50,000 - $70,000