What are the responsibilities and job description for the Executive Assistant position at Trivium?
Poppy is building the future of creator monetization.
We went from $0 → $500K/month in less than a year, with a trajectory toward a $100M–$1B valuation.
Our founders (Qazi & Naz) move FAST.
Their schedules change constantly.
Their life and business blend into one universe.
To keep pace with this growth, we need an Executive Assistant who is not just an assistant — but the architect of the founder’s entire life.
This role is NOT for everyone.
This is for someone who thrives in intensity, momentum, chaos, and creativity.
Key ResponsibilitiesExecutive Support- Daily calendar management across shifting global time zones
- Inbox triage & communication management
- High-speed decision-making support
- Schedule optimization (no dead space, no friction)
- Buffer management for energy, gym, meals, travel
- Book flights, hotels, Airbnbs, transportation
- Handle last-minute changes without stress
- Plan 1–4 week team travel periods (sometimes multiple Airbnbs)
- Assist with personal errands, bookings, vendors
- Coordinate with private chefs, cleaners, services
- Keep the founder’s life functioning smoothly
- Ensure consistency in diet, gym, wellness routines
- GOD-TIER research: deliver fast, accurate, exhaustive results
- Use AI tools constantly (ChatGPT, Poppy AI, Claude, etc.)
- Build systems, documentation, SOPs
- Analyze data and present structured recommendations
- Source candidates for key hiring needs
- Conduct outreach & initial screening
- Coordinate trial tasks
- Schedule interviews with founders
- Prepare briefing notes, summaries, & meeting prep
- Coordinate with internal teams across product, dev, marketing, support
- Oversee tasks and ensure nothing slips
- Maintain momentum and accountability
- 6 years as EA, Personal Assistant, Chief of Staff, or Life Manager
- Experience supporting fast-moving founders, entrepreneurs, or executives
- Background in digital marketing, tech, or creator economy = huge plus
- Travel coordination experience
- Strong research & systems-building background
- Proactive
- High energy
- Calm under massive pressure
- Emotionally intelligent
- Discreet, loyal, and trustworthy
- Highly communicative (silence = death)
- Adaptable & flexible with constant change
- Autonomy ownership oriented
- Creative and systems-driven
- FAST thinker, FAST executor
- Strong Google Suite skills
- AI power user
- Internet research expert
- Familiarity with digital marketing
- Comfortable managing multiple global time zones
- Experience in travel planning, vendor management, and life logistics
- No iPhone
- No iMessage
- Slow response time
- Mentions “work-life balance,” “boundaries,” “burnout”
- Low energy
- Can’t commit to 70–80 hours/week (Mon–Sat)
- Uses Windows (unless you’re so good we buy you a MacBook)
- Not comfortable with a fast, chaotic, high-intensity startup life
- Does not use AI daily
- $90,000 – $120,000/year (realistic range for experience hours)
- 1099 Contract
- Potential equity as the company scales
- Travel covered (if applicable)
- Team trips (optional for females, expected for males who choose the travel model)
- 70–80 hours/week
- Monday–Saturday
- Availability across shifting time zones
- Expected response time: instantaneous or near-instantaneous
- Flexibility: must adapt to global travel rhythms
This role is meant for someone who wants to be deeply embedded in the life and success of a founder building something massive.
We are not selling a 9–5 job.
We are offering a once-in-a-lifetime partnership with two founders who move at the speed of light.
If you're the person who thrives in chaos, solves problems before they exist, and loves momentum…
Apply now.
We can’t wait to meet you. 🚀🔥
Salary : $90 - $120