What are the responsibilities and job description for the Administrative Assistant position at Triskell Restorations, Inc. - Vista, CA?
Job description : Temporary/Seasonal Office Assistant
Start Date: As Soon As Possible
In Office Position
Compensation: Depending on Experience
Triskell is a customer service and quality focused company in the construction and restoration industry. We are a small owner operated business based in Vista that has been serving San Diego and Riverside counties for over 20 years. We are seeking a positive, dependable team player with excellent communication and computer skills to join us on a Temporary Full-Time basis while our office manager is on maternity leave (May-July 2026). For the right candidate there is a possibility to transition to part-time after July.
Must have a caring, friendly and professional manner to portray our company values. This position will often be the first person within the company to speak with the customer and plays a vital role in cultivating clientele and strengthening those relationships. As a small business our administrative staff shares a wide array of responsibilities. The ideal candidate enjoys identifying things that need to be done and finds satisfaction in completing them.
RESPONSIBILITIES INCLUDE:
- Client scheduling, communication follow-up, estimator scheduling, emergency service dispatch
- Answer telephone and emails knowledgeably and professionally
- Perform daily general administrative tasks (data entry, customer database, calendars, filing, copying, scanning, transcription, editing, meeting notes, checking mail and organizing documents)
- Collect and review timesheets and expense reports before submitting to Payroll
- Gather, maintain and update subcontractor agreements, client files, contracts, preliminary notices and releases
- Ensure office and office equipment run smoothly and efficiently
- Provide support for bookkeeping, A/P, A/R, and back-up for payroll
- Complete special projects and tasks requested by owners as needed
PREFERRED QUALIFICATIONS INCLUDE:
- Minimum 3 years administrative/customer experience
- Intermediate–Advanced Proficiency in Quickbooks/Office365/Windows/Word/Excel/Teams
- Caring, friendly, professional telephone and email demeanor
- Experience working in the restoration and/or construction industry
- Basic marketing/sales experience
- Good with numbers and basic accounting/bookkeeping skills
- Available to work extended hours when needed
- Computer savvy with ability to quickly learn computer programs/telephone systems
- Can exercise independent judgment, follow instructions and work with minimal supervision
- High level of personal integrity, confidentiality, professionalism and business ethics
- Able to calmly multi-task and clearly prioritize when work volumes increase
- Strong teamwork and relationship management skills
- Work effectively with all personalities (essential in small office)
- Focused on making decisions that enhance organizational effectiveness
- Self-motivated, problem solver with attention to detail and accuracy
- Excellent written communication skills, including grammar, punctuation, spelling
- Exceptional initiative, follow-up and follow-through skills
EDUCATION: High school diploma required; some college or vocational training is preferred. For immediate consideration, please respond to this posting by emailing your resume and cover letter to introduce yourself and your qualifications. PLEASE DO NOT RESPOND WITHOUT EXPERIENCE.
Pay: $19.00 - $25.00 per hour
Work Location: In person
Salary : $19 - $25