Executive Admin Assistant

About Triple C Housing

Proudly recognized as one of New Jersey’s Top Workplaces for 2025, Triple C Housing is where purpose meets passion. Join a team that values care, community, and choice

Triple C Housing is a mission-driven nonprofit dedicated to ending homelessness and institutionalization by improving housing stability and quality of life for individuals and families in need. Through permanent supportive housing, residential care, and comprehensive services, we serve people with complex needs, including those with lived experience, disabilities, and chronic health conditions. Our team is committed to creating pathways to stability, dignity, and empowerment.

Position Summary

The Executive Assistant provides high-level administrative and project support to the CEO, Executive Team, and Board of Trustees. This role ensures efficient operations, manages communications, and coordinates organizational activities in a fast-paced nonprofit environment. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with discretion.

Hours of Work

This is a part-time position primarily based on-site at the administrative office (North Brunswick). Remote work may be considered at the discretion of the CEO. The role requires a commitment of 20 hours per week, Monday through Friday. Specific working hours will be negotiated based on the candidate’s availability and alignment with the CEO’s schedule. 

Key Responsibilities

Administrative Support

• Serve as the primary point of contact for the CEO, managing internal and external communications.
• Maintain CEO’s calendar, schedule meetings, conferences, and travel arrangements.
• Prepare reports, presentations, and correspondence; ensure accuracy and professionalism.
• Manage mail, email inquiries, and front desk reception duties.
• Maintain filing systems (electronic and paper) for quick retrieval and compliance with regulations.

Board & Executive Coordination

• Support Board of Trustees with calendar management, meeting coordination, and documentation (minutes, resolutions, committee records).
• Assist with preparation of materials for Board meetings and official functions.
• Coordinate logistics for events, including reservations, catering, and technology setup.

Communication & Project Management

• Draft and distribute internal and external communications, ensuring clarity and confidentiality.
• Manage agency website updates and coordinate social media messaging with consultants.
• Assist with grant applications, RFPs, and special projects as assigned.

Operational Support

• Maintain office organization and cleanliness in compliance with health protocols.
• Provide support for fiscal activities and agency inspections.
• Run errands and perform other administrative tasks as needed.

Qualifications

• Associate or bachelor’s degree preferred; High school diploma with 5 years of equivalent experience accepted.
• 3-5 years of administrative experience (executive-level preferred).
• Proficiency in Microsoft Office Suite, especially SharePoint, Copilot, AI Agent, and ability to learn new platforms quickly.
• Strong organizational, time management, and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Valid driver’s license and compliance with agency driving policy.
• Bilingual skills a plus.

Physical Requirements

Ability to operate standard office equipment and motor vehicle safely.

Occasional lifting, walking, standing, and bending required.

Equal Opportunity Employer

This job description does not constitute an employment contract and may be modified to reasonably accommodate individuals with disabilities.