What are the responsibilities and job description for the Lower School Administrative Assistant position at Trinity Valley School?
Trinity Valley School | Fort Worth, Texas
Who You Are
You are a natural multi-tasker who can navigate easily between a budget spreadsheet, a parent phone call, a teacher's request for help, and an excited six-year old who needs a box for his lost tooth - all without losing your smile. With attention to detail and strong organizational skills, you take pride in building reliable systems that increase efficiency. Interacting with others energizes you, and you understand that in a school community, relationships are paramount.
A well-managed calendar, a smoothly run office, and a family who leaves feeling heard and helped matter to you. You're energized by a fast-paced environment, thrive on variety, and bring warmth, care, and positivity to everything you do. Maintaining composure as you pivot quickly between competing priorities comes naturally to you. You are independently motivated, a strong collaborator, and highly flexible. Above all, you want to be an invested part of a school community, finding joy in the energy of young learners and purpose in supporting a team.
The TVS Lower School Team
At Trinity Valley School, the Lower School is a place where joy is contagious, curiosity is ignited, and every child is known, loved, and valued. Our teachers unlock creativity and foster a love of learning in their students. Together, our team helps every child build a foundation of confidence, empathy, independence, and leadership that supports our students not only in the classroom, but in life.
Our work is driven by one powerful purpose: our students. Laughter spills out of classrooms, excitement fills moments of discovery, and we delight in our students' growth every single day. The Lower School faculty is a team united by that shared commitment - and that energy is palpable, contagious, and deeply rewarding.
Your Impact
As our Lower School Administrative Assistant, you'll be the steady heartbeat of the Lower School office: the first face families see when they walk through the door, the dependable hand that keeps operations running smoothly, and a trusted partner to the Head of Lower School, Assistant Head of Lower School, faculty, students, and families. No two days look exactly the same, and that's part of what makes this role so dynamic.
You'll oversee the day-to-day operations of the Lower School office, managing systems and processes that keep the division running efficiently - from attendance reporting to troubleshooting the copier with equal grace and good humor. Academic records will be kept accurate and up-to-date because of your commitment to accuracy. You'll steward the office budget with care and confidence, and bring a calm, organized presence to even the busiest moments of the school year. Special events, the first week of school, scheduling parent-teacher conferences - you'll be ready for and instrumental in it all.
Additional areas of impact will include coordination of substitute teachers, overseeing outgoing and incoming mail as well as placing and processing material orders, Above all, you'll be a genuine ambassador for the TVS Lower School - greeting every person who walks through the door with patience, warmth, and a willingness to help. In a community built on relationships, your role is both operational and deeply relational.
Required
What You'll Need
Trinity Valley School is an equal-opportunity employer. It is our policy to provide equal opportunity in all aspects of employment practices. Trinity Valley School does not discriminate against any qualified employee or applicant for employment due to race, color, religion, sex, sexual orientation, national origin, age, mental or physical disability, veteran status, or any other legally protected category under federal, state, or local laws.
Who You Are
You are a natural multi-tasker who can navigate easily between a budget spreadsheet, a parent phone call, a teacher's request for help, and an excited six-year old who needs a box for his lost tooth - all without losing your smile. With attention to detail and strong organizational skills, you take pride in building reliable systems that increase efficiency. Interacting with others energizes you, and you understand that in a school community, relationships are paramount.
A well-managed calendar, a smoothly run office, and a family who leaves feeling heard and helped matter to you. You're energized by a fast-paced environment, thrive on variety, and bring warmth, care, and positivity to everything you do. Maintaining composure as you pivot quickly between competing priorities comes naturally to you. You are independently motivated, a strong collaborator, and highly flexible. Above all, you want to be an invested part of a school community, finding joy in the energy of young learners and purpose in supporting a team.
The TVS Lower School Team
At Trinity Valley School, the Lower School is a place where joy is contagious, curiosity is ignited, and every child is known, loved, and valued. Our teachers unlock creativity and foster a love of learning in their students. Together, our team helps every child build a foundation of confidence, empathy, independence, and leadership that supports our students not only in the classroom, but in life.
Our work is driven by one powerful purpose: our students. Laughter spills out of classrooms, excitement fills moments of discovery, and we delight in our students' growth every single day. The Lower School faculty is a team united by that shared commitment - and that energy is palpable, contagious, and deeply rewarding.
Your Impact
As our Lower School Administrative Assistant, you'll be the steady heartbeat of the Lower School office: the first face families see when they walk through the door, the dependable hand that keeps operations running smoothly, and a trusted partner to the Head of Lower School, Assistant Head of Lower School, faculty, students, and families. No two days look exactly the same, and that's part of what makes this role so dynamic.
You'll oversee the day-to-day operations of the Lower School office, managing systems and processes that keep the division running efficiently - from attendance reporting to troubleshooting the copier with equal grace and good humor. Academic records will be kept accurate and up-to-date because of your commitment to accuracy. You'll steward the office budget with care and confidence, and bring a calm, organized presence to even the busiest moments of the school year. Special events, the first week of school, scheduling parent-teacher conferences - you'll be ready for and instrumental in it all.
Additional areas of impact will include coordination of substitute teachers, overseeing outgoing and incoming mail as well as placing and processing material orders, Above all, you'll be a genuine ambassador for the TVS Lower School - greeting every person who walks through the door with patience, warmth, and a willingness to help. In a community built on relationships, your role is both operational and deeply relational.
Required
What You'll Need
- Personal and professional integrity; especially when it comes to maintaining confidentiality of privileged information
- Experience managing a budget, facilitating reimbursements, and executing expense reports
- Strong skills in a variety of technology tools - Google Suite, FACTS Student Information System, Outlook, Microsoft Bookings, and Canva are tools you know well or can pick up quickly
- Excellent written and verbal communication skills
- Recognize, embrace, and advance institutional goals for Equity, Inclusion, and Community
- Bachelor's degree
- A minimum of two years administrative support or closely related experience, ideally in a school setting
Trinity Valley School is an equal-opportunity employer. It is our policy to provide equal opportunity in all aspects of employment practices. Trinity Valley School does not discriminate against any qualified employee or applicant for employment due to race, color, religion, sex, sexual orientation, national origin, age, mental or physical disability, veteran status, or any other legally protected category under federal, state, or local laws.