What are the responsibilities and job description for the Accounts Receivable Specialist position at Trinity Lighting, Inc.?
Job Summary
Trinity Lighting is a leader in the hospitality lighting industry. We are looking for an Accounts Receivable and Purchasing Specialist to join our financial team. You will be responsible for maintaining accurate records of incoming payments, ensuring timely collection of outstanding invoices, and resolving any payment discrepancies. You will also be responsible for managing the purchasing process for our company. Your attention to detail and strong organizational skills will contribute to the overall success of our finance department.
Responsibilities
- Monitor and reconcile customer accounts to ensure accuracy and prompt payment collection.
- Generate and send customer invoices, statements, and payment reminders.
- Follow up and communicate with customers regarding outstanding invoices and payment discrepancies.
- Investigate and resolve billing and payment issues, including chargebacks, disputes, and refunds.
- Collaborate with the sales team and customer service department to address customer inquiries and resolve any issues impacting payment collection.
- Prepare and analyze accounts receivable aging reports to identify past due accounts and prioritize collection efforts.
- Process and post customer payments, including checks, credit card payments, and electronic funds transfers.
- Provide exceptional customer service by promptly responding to customer inquiries and resolving any issues related to accounts receivable.
- Monitor inventory levels and manage stock replenishment.
- Collaborate with sales department to forecast demand and ensure timely delivery of goods.
- Secure goods for all departments in our facility.
Required Skills
- Strong knowledge of accounting principles, accounts receivable procedures, and financial reconciliation.
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- Attention to detail and high level of accuracy in data entry and record-keeping.
- Exceptional communication and interpersonal skills, with the ability to effectively interact with customers and in house team members.
- Proficient in using accounting software and MS Office applications, particularly Excel.
- Strong problem-solving and analytical skills, with the ability to identify and resolve complex billing issues.
- Ability to work independently and as part of a team, with a proactive and results-oriented mindset.
- Knowledge of regulations and compliance related to accounts receivable, including credit and collection practices.
Required Qualifications
- Bachelor's degree in accounting, finance, or a related field preferred.
- Proven experience as an Accounts Receivable Specialist or in a similar accounting or purchasing role.
- Familiarity with accounting software and ERP systems.
- Knowledge of billing and invoicing processes.
- Understanding of credit and collection practices and legal regulations.
- Strong mathematical aptitude and proficiency in financial calculations.
- Ability to maintain confidentiality of sensitive financial information.
- In Office Position.
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $55,000 - $70,000