Administrative Assistant

For over 16 years, Trilyon has been at the forefront of providing comprehensive global workforce solutions and staffing services. Leveraging our extensive expertise across multiple domains such as Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing, we consistently exceed expectations in catering to a wide range of requirements.

Job Title: Administrative Business Partner

Location: Boston, MA hybrid

Job Duration: 6 months with possibllity of extension

Role Summary

• The Administrative Business Partner (ABP) will provide proactive, high-level administrative and operational support to two senior leaders spanning different functional areas and time zones.
• This role is critical in ensuring both leaders operate efficiently by expertly navigating complex scheduling and communication challenges across multiple time zones.

Key Responsibilities

• Manage intricate and constantly changing calendars for two leaders, requiring meticulous coordination of meetings and events across different time zones (e.g., EST and CST)
• Serve as a key point of contact, managing communication flow and ensuring timely follow-up on action items for both leaders and their respective organizations.
• Plan, organize, and execute internal team meetings, offsites, and leadership reviews
• Manage budget tracking, procurement, and other operational tasks as required.
• Exercise the highest degree of judgment and discretion when handling sensitive and confidential information.

Minimum Qualifications

• 5 years experience as an Administrative Partner or Executive Assistant supporting multiple executives simultaneously.
• Demonstrated ability to manage complex scheduling across significant time zone differences.
• Highly organized with strong attention to detail and the ability to anticipate needs and prioritize conflicting demands.
• Experience with Google Workspace (Google Calendar, Gmail, Google Drive, etc)

Equal Employment Opportunity:

Trilyon is an Equal Opportunity Employer, committed to fairness and respect for all individuals. We value diversity in age, disability, ethnicity, gender, gender identity, religion, and sexual orientation, believing it drives innovation and better service. Employment decisions are made impartially, without regard to any protected characteristic under federal, state, or local law. Our diverse team drives innovation, competitiveness, and creativity, enhancing our ability to effectively serve our clients and communities. This commitment to diversity makes us stronger and more adaptable.