What are the responsibilities and job description for the Payables & Utilities Specialist position at Tribute Companies?
Payables & Utilities Specialist
ROLE OVERVIEW
Tribute Properties, Inc. is dedicated to customer service and making a positive impact in the communities we serve. We understand that employees are our most valued asset and for that reason, we offer a family-comes-first atmosphere. Having quality personal time is as important to us as time spent supporting our property teams. We provide a generous compensation package, plentiful time off package and a wonderful team! We encourage and promote employee development and provide additional training for all employees looking to enhance their skill set and grow within. Feel the benefit of working for a family-owned company based right here in Wilmington!
As the Payables & Utilities Specialist, you ensure that utility invoices are paid on time and accurately avoiding any disconnections and late fees. You lead the utilities payables reporting, analysis, and expense financial performance. You will also be responsible for the billing of a portfolio’s water/sewer invoices to our residents. Our Payables & Utilities Specialists are an integral part of our operations!
Essential Functions
- Takes Action: Plays offense and moves with speed when processing utilities bills to ensure on time payments.
- Results Driven: Focuses on result and does the right thing
- Influence with Impact: Influences through action and communicates effectively with team members and upper management regarding expense variances
- Leveraging Differences: Respects others and seeks to understand differences; Recognizes and values diversity among all team members
- Accountability for Excellence: Takes personal ownership and responsibility; sets clear consistent goals and expectations, and has incredible attention to details
Additional Responsibilities
- Daily review of open vendor invoices to ensure necessary payments are generated and accurately paid, avoiding disconnections and late fees
- Accurate invoice coding to proper GL accounts.
- Track and audit utility GL accounts on a monthly, quarterly, and annual basis to ensure accuracy
- Print and mail checks.
- Match checks to the corresponding invoices paid.
- Notify management of potential concerns and potential solutions
- Recognize and analyze utility expenses for spikes and unusual variances
- Reconcile monthly vendor statements.
- Monthly journal entries for water/sewage
- Quarterly NC Utilities Commission filing
- Control and maintain maintenance reserves
- Handle accounts payable inquiries from internal team members and external vendors.
- Support the monthly financial close process.
- Participate in meetings and training sessions
- Day-to-day review and entry of accounts payable transactions into Accounting Software
- Ability to answer phones and interact with utility vendors and co-workers in a professional and positive manner
- Scan, file, and process invoices and other company records as needed
- Prepare & post resident billing for water usage chargebacks/common areas
- Prepare monthly reporting spreadsheets
- Identify utility variances compared to utility budgets
- Any other responsibilities assigned as seen fit
- Must be detail oriented and resourceful
Competitive benefits and perks includes:
- Cigna Medical Insurance for less than $40 a month for individual coverage.
- Employer-Paid Short-Term Disability, including maternity coverage.
- 401k Retirement Planning with a full 3% match and a 50% match on 4%-5%.
- 11 Paid Holidays (including a Floating Holiday of your choice!)
- Ample Vacation and Sick time.
- Paid Parental Bonding Leave Welcome Child Stipend
- 20% Employee Rental Discount
- Various other Insurance Options.
- Employer-Paid Long-Term Disability and $50,000 of Group-Term Life Insurance.
- Positive Team Culture: Join a supportive, collaborative team that believes in achieving excellence together.
Education/Training
- High school education or equivalent is required
- College degree is preferred
- Strong organizational, analytical, communication, problem-solving, and time-management skills
- Extraordinary attention to detail while performing multiple assignments
- Proficient MS Office (Word, Excel, PowerPoint, and Project)
- Yardi or property management software experience preferred
- Eligibility rules and restrictions vary by benefit and/or Tribute perks. For additional details on individual plans, perks, benefits, or policies, please reach out to HR at hr@tributecompanies.com.
This role requires in-person attendance at our Wilmington, NC Corporate office.
Pay: The pay for this opportunity can vary and may range anywhere from $19 to $20 per hour. The base compensation rate will vary based on education, experience, skills, and geographic location, as applicable.
Join Us: Tribute Companies is an equal opportunity employer. Tribute Companies does not discriminate in employment with regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, pregnancy, physical or mental disability, military status, genetic information, or any other characteristic protected by law.
The base compensation rate will vary based on education, experience, skills, and geographic location, as applicable.
Salary : $19 - $20