Administrative Assistant for the Arts & Sciences Division

Job Responsibilities

Are you passionate about education and eager to make a difference in the lives of students? Tri County Technical College is looking for dedicated professionals to join our dynamic team! As a leader in higher education, we pride ourselves on fostering a collaborative, supportive environment where both employees and students thrive. Work alongside a diverse group of staff, faculty, and administrators who are dedicated to student success. Be a part of a forward-thinking institution that values creativity, inclusivity, and excellence. If you are ready to contribute to the success of our great institution and grow your career apply today! We welcome applicants from all backgrounds and experiences who are committed to excellence in education.

• Customer Service and Front Desk Operations: Serves as the initial point of contact for the Division, assisting students, faculty, and visitors via in-person interactions, phone, email, and virtual communication. Provides accurate information regarding division processes, academic programs, and institutional policies. Directs inquiries to appropriate personnel and assists in resolving routine concerns. Maintains a welcoming and professional environment in the division office.
• Administrative Support: Assists the Office Manager, Dean, Department Heads, and faculty with administrative tasks, including document preparation, data entry, and scheduling. Processes paperwork for faculty, staff, and students, ensuring accuracy and timely submission. Supports adjunct and part-time faculty by coordinating onboarding documents, contracts, and instructional materials. Assists in maintaining accurate records related to faculty credentials, attendance, and student-related documentation.
• Logistical and Operational Support: Supports the Office Manager in maintaining office organization, supply inventory, and equipment needs. Helps coordinate division events, faculty meetings, and student engagement activities by scheduling spaces, preparing materials, and arranging logistics. Assists with classroom and instructional support by ensuring teaching spaces are available and equipped as needed. Serves as a liaison between the division and other college departments for operational needs.
• Data and Records Management: Assists with maintaining division records, compiling basic reports, and ensuring accurate documentation of faculty and student-related processes. Supports the Office Manager in tracking and organizing division data, including adjunct contracts and program records. Inputs and verifies data for reporting and analysis as directed.
• Other: Performs other duties as assigned.

Minimum and Additional Requirements

• Education: A high school diploma. Related clerical experience may be substituted for a high school diploma.
  
• Knowledge, Skills, and Abilities: Ability to apply critical thinking skills to meet customer service needs; ability to communicate, both oral and written, with diverse populations; ability to effectively organize and prioritize.
• Other: Ability to work occasional night and weekend hours for campus events, meetings, and student needs. Capable of lifting, moving, or transporting up to 30 pounds over short distances. Frequent walking around campus, including the ability to navigate stairs when elevators are unavailable. Ability to bend, twist, reach overhead, and perform other physical tasks as needed. Comfort with sitting or standing for extended periods and using a computer for long durations. Ability to handle occasional physical tasks related to office equipment or event setup.

Additional Comments

Tri-County Technical College offers a comprehensive benefits package for FTE positions that includes, but is not limited, to the following:

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• Life Insurance: Basic life insurance and optional supplements life insurance for employee, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental leave
• State Retirement Plan and Deferred Compensation Programs: 401k with employer contributions.
• Professional Development Opportunities: Team bonding activities/events and professional training programs.
• Employee Assistance Program (EAP): Counseling and support services.
• Work-Life Balance: Flexible work schedules, 37.5 work weeks and abbreviated Fridays.

Tri-County Technical College is committed to providing equal employment opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.