Accounts Payable Specialist

Job Responsibilities

Are you passionate about education and eager to make a difference in the lives of students? Tri County Technical College is looking for dedicated professionals to join our dynamic team! As a leader in higher education, we pride ourselves on fostering a collaborative, supportive environment where both employees and students thrive. Work alongside a diverse group of staff, faculty, and administrators who are dedicated to student success. Be a part of a forward-thinking institution that values creativity, inclusivity, and excellence. If you are ready to contribute to the success of our great institution and grow your career apply today! We welcome applicants from all backgrounds and experiences who are committed to excellence in education.

• Applies the principles of accounting theory and external and internal policies and procedures to audit invoices for compliance, completeness, and correctness, match with appropriate back-up documentation, and process prompt payment. Responsible for accurate invoice and expense data in entry administrative software system. Handles communication with vendors and College faculty and staff concerning any invoice issues. Ensures travel reimbursements comply with all applicable regulations.
• Opens, sorts, organizes, and distributes incoming mail for the accounts payable area. Analyzes accounts payable and financial accounting reports for rejections and resolves problems. Reports unusual activity to management. Maintains filing system and document imaging system for accounts payable documentation
• Prepares and enters journal entries and electronic payments into the administrative software system. Prepares monthly sales tax report. Reconciles accounts payable accounts. Tracks outstanding credit memos. Assists supervisor with year-end duties and audit requests and supporting documentation. Tracks all travel expenses and prepares travel reports for the State and other entities.
• Suggests improvements in processes to increase efficiency and effectiveness of accounts payable processes. Identifies root causes of accounts payable issues and identifies and makes recommendations for solutions.
• Manages work-study student(s) and coordinates their tasks in providing support to AP and all fiscal affairs functions. Other duties as assigned.

Minimum and Additional Requirements

• A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience.
• Proficiency in using accounting software within an integrated enterprise resource planning system. Proficiency in Excel and Word. Must be able to apply the principles of accounting theory and have a thorough understanding of the accounting equation and accounting cycle. Excellent written and verbal communication skills. Strong interpersonal and customer service skills. Must be detail-oriented and accurate, and have ability to multi-task. Strong organizational skills with ability to track and follow up on pending issues and meet deadlines. Ability to maintain confidentiality. Works effectively as a team contributor on all duties and assignments. Ability to work effectively in a team environment across multiple levels of the College.
  
• Responsible for own work. Words under general supervision of Accounting Manager I. Manages student workers.

Additional Comments

Tri-County Technical College offers a comprehensive benefits package for FTE positions that includes, but is not limited, to the following:

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• Life Insurance: Basic life insurance and optional supplements life insurance for employee, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental leave
• State Retirement Plan and Deferred Compensation Programs: 401k with employer contributions.
• Professional Development Opportunities: Team bonding activities/events and professional training programs.
• Employee Assistance Program (EAP): Counseling and support services.
• Work-Life Balance: Flexible work schedules, 37.5 work weeks and abbreviated Fridays.

Tri-County Technical College is committed to providing equal employment opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.