Accounts Payable Specialist

Are you someone who thrives on accuracy, organization, and financial clarity? As an Accounts Payable Specialist at HTI, you'll play a vital role in supporting our financial operations by managing vendor payments, expense processing, and financial record-keeping. The Accounts Payable Specialist position is more than just a numbers job—it’s a chance to make a meaningful impact on the financial integrity of a growing organization. If you're analytical, detail-focused, and enjoy working in a team-oriented environment, the Accounts Payable Specialist role may be the perfect opportunity for you.

Is This You?

As an Accounts Payable Specialist, you are the engine behind smooth, efficient vendor invoice processing, managing financial records, and ensuring compliance with company accounting policies. You’re known for your ability to work with numbers, maintain accurate records, and proactively follow up on account discrepancies. Your attention to detail, communication skills, and ability to balance multiple financial tasks make you an essential part of the accounting team. If you enjoy supporting internal teams and ensuring financial compliance, then this Accounts Payable Coordinator role was made for you.

Responsibilities:

Accounts Payable Management

• Process and pay vendor invoices weekly, ensuring proper cost allocation.
• Enter all received invoices/bills into the financial system on the same day.
• Review bank account transactions, process drafted payments in Great Plains (GP) and complete the check run.
• Monitor and process accounts payable card charges in the system.
• Perform check runs and EFT payments weekly.
• Process Travel Bank credit card transactions and expense reports.
• Follow up on outstanding accounts payable issues with vendors and internal teams.
• Monthly processing of expense allocation imports.
• Communicate with vendors to resolve billing issues, payment inquiries, and discrepancies.
• Ensure compliance with company policies by following the purchase order process.
• Make accounts payable-related calls to vendors and internal stakeholders.

Financial Record-Keeping & Compliance

• Maintain accounting records, including filing systems and financial documentation.
• Ensure all financial files are organized and audit ready.
• Maintain accurate vendor records in the financial system.
• Protect confidential financial data and ensure compliance with company policies.
• Assist with financial and metric reporting and analysis as needed.
• Advise company leadership on financial matters when required.

Teamwork and Collaboration

• Advise the Controller/Staff Accountant (and ownership, as needed) on any payable issues.
• Provide support to other departments and team members as needed.
• Collaborate with branch or site contacts to ensure smooth financial operations.
• Assist other team members or departments as needed.

Work Environment

This role is primarily office-based, requiring regular interaction with internal departments and external customers.

Travel

Minimal travel may be required to support financial operations or attend company meetings.

What You’ll Bring to the Table:

• Strong analytical skills and financial knowledge
• Excellent organizational and communication skills
• High attention to detail and accuracy
• Strong problem-solving abilities and the ability to manage multiple priorities
• Technical aptitude to understand complex financial systems
• Proficiency in Microsoft Office Suite (Word, Excel)
• Experience with Microsoft Dynamics Great Plains (GP) or similar accounting software preferred
• Must successfully pass a credit check
• Required: High School Diploma or GED
• Preferred: Associate or bachelor’s degree in accounting or finance, or more than two years of relevant experience if degree is in another field
• Two years of post-graduate experience in accounting or finance

What We Offer:

HTI offers a competitive compensation package built to reward performance and hard work. We also provide benefits to our full-time internal employees, which include but are not limited to:

• Medical
• Dental
• Vision
• Life
• 401K match
• 10 company holidays
• Progressive paid time off (PTO) plan
• Annual wellness bonus and time off
• Training allowance

Who We Are:

Since 1999, Human Technologies, Inc. has partnered with the world’s greatest companies to provide custom solutions for workforce management, development, and retention. We are proud to directly employ over 3,500 people throughout the southeast and prouder still to have connected thousands more with gainful employment through our network of trusted hiring partners. HTI is an Equal Opportunity Employer M/D/F/V/SO.

Want to join our team but don't think this role is the best fit for you? Check out our other job opportunities at HTIjobs.com.