Administrative Assistant - 10 month position

The Administrative Assistant provides critical support to the Vocational Director in a fast-paced, student-centered environment. This role involves a variety of administrative and clerical duties to ensure the smooth operation of vocational programming and cooperative education initiatives. The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality. A strong ability to work respectfully and effectively with a diverse group of students, staff, families, and community members is essential. Key Responsibilities: Administrative Support: • Maintain calendars, schedule appointments, and coordinate meetings for the Vocational Director. • Prepare memos, letters, emails, reports, and other correspondence. • Organize and maintain physical and digital filing systems in compliance with school and state records policies. • Process requisitions, purchase orders, and supply inventory for the vocational department. Vocational Program Support: • Serve as the first point of contact for the vocational office: answer calls, take messages, and assist staff and students. • Manage purchasing, vendor relationships, and orders for equipment, supplies, and services (including BudgetSense and Amazon). • Support instructors and budget liaisons with quotes, reports, and ordering processes. • Coordinate work orders, invoices, and payments for vocational shops. • Organize and manage programs and events, including SkillsUSA, HUNCH, freshman placement, Open House, Program Advisory, and summer camps. • Oversee student certifications, trade cards, and licensing forms for graduating seniors. • Handle transportation, lodging, and logistics for field trips, competitions, conferences, and site visits. • Plan and support end-of-year activities: shop hours, certifications, obligations, year-end packets, and equipment management. • Assist with hiring, teacher onboarding, schedules, and other vocational office responsibilities. • Assist with cooperative education as needed General Office Duties: • Answer phones, greet visitors, and respond to inquiries related to vocational and Co-Op programs. • Provide backup support to other administrative staff during peak periods or absences. • Assist with event coordination for career fairs, industry partner visits, and vocational showcases. • Perform other duties as assigned by the Principal or Designee.

Salary : $22 - $37