Administrative Assistant

Primary Responsibilities:

• Create candidate profiles in the internal database with all contact information, employer info, and reference
• Save employee photo
• Save resume in database
• Proofread and format resumes for submission to clients
• Create jobs in the internal database
• Create individual folders for each job
• Create doc with internal job details and save
• Modify job description to be sent to consultants and save
• Post jobs on job boards
• Remove old jobs from the boards
• Submit Candidates to jobs in the internal database
• Save formatted resumes in the job folder
• Update status of jobs in the internal database as jobs go on hold and close
• Obtain references from candidates
• Create right to represents for each job
• Submit resumes through online portals for various clients
• Upon requirement being filled/closed, notify consultants that were not selected for the job
• Help answer the phone and connect callers to the appropriate parties
• Screen calls and transfer all employers phishing for c2c jobs to the designated voicemail box
• Record time, date, and any other interview details in the internal database and the job tracker spreadsheet
• Confirm the interview with the consultant the night before or the morning of the interview
• Update the number of submittals to each State of RI job on the RI job tracker daily
• Track the number of vendors on each vendor call
• Update RI job tracker accordingly as jobs are filled, canceled, or placed on hold
• Record daily zooms on tracker
• Do Zoom Totals weekly/monthly
• Record source of placements on tracker
• Save offshore recruiter RAT sheets in folders daily
• HR duties, as needed

Additional Responsibilities (as time permits)

• Support recruiters by sourcing, negotiating rate, and confirming availability of candidates for active positions
• Share qualified candidates with recruiters
• Source for common positions and add those people to the app – such as .Net Developers, QAs, BAs, Helpdesk, etc.
• Sort through job posting responses and discard those that don’t meet basic requirements (i.e. location, visa status, etc.)
• Proactively reach out to cold candidates in database (via email) to check in and request updates
• Create and disseminate report of candidates who checked in to recruiting team
• Other duties, as assigned

Qualifications:

• Strong skills in MS Word
• Proficient in Excel
• Attention to detail
• Organized
• Ability to multi-task
• Accuracy