GSE Clerk/Administrative Assistant

GENERAL PURPOSE OF THE JOB:

The GSE Clerk / Administrative Assistant provides essential clerical, administrative, and coordination support for Ground Service Equipment operations at an assigned station. This role ensures GSE assets are accurately tracked, maintained on schedule, and properly documented — serving as the administrative backbone of the ground operations team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Equipment & Records

• Maintain accurate logs for all GSE assets, including assignments, inspections, repairs, and status
• Process work orders, maintenance requests, and repair documentation
• Track preventive maintenance schedules and issue timely reminders
• Coordinate with mechanics and supervisors on equipment availability
• Support GSE inventory counts and reconcile equipment discrepancies

Administrative Support

• Prepare daily, weekly, and monthly operations reports for station leadership
• Manage purchase orders, invoices, and vendor correspondence for GSE parts
• Enter and audit data in fleet management and operations systems
• Assist with scheduling, shift communications, and team correspondence
• Maintain organized filing of compliance and safety documentation

REQUIREMENTS AND QUALIFICATIONS:

Required:

• High school diploma or equivalent; associate degree preferred
• 2 years of administrative, clerical, or operations support experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry systems
• Strong organizational skills with attention to detail and accuracy
• Ability to work on-site full-time in a fast-paced operations environment
• Strong written and verbal communication skills
• Working on-site in Grand Island, NE

Preferred:

• Experience in aviation, ground handling, logistics, or transportation operations
• Familiarity with GSE, fleet management systems, or asset tracking platforms
• Knowledge of ramp safety requirements and airport operational standards
• Experience with work order management or CMMS (computerized maintenance management) software

WORK ENVIRONMENT:

• On-site office position — primarily indoor, adjacent to active ramp areas
• Department: Maintenance | Reports To: GSE Director / VP of Maintenance
• May require early morning, evening, weekend, or holiday shifts aligned with flight operations

PHYSICAL REQUIREMENTS:

• Primarily sedentary desk work with prolonged computer use
• Ability to walk ramp areas and conduct occasional equipment spot-checks
• Must be able to work in an environment with exposure to aircraft noise and ground vehicle traffic

KEY COMPETENCIES:

• Attention to Detail — accuracy in data entry, record-keeping, and documentation
• Organizational Skills — ability to manage multiple priorities in a fast-paced environment
• Communication — clear written and verbal communication with mechanics, supervisors, and vendors
• Technical Proficiency — comfort with fleet management systems, CMMS software, and Microsoft Office
• Reliability — consistent on-site presence and flexibility to support operations across varied shifts