Administrative Assistant - Production

Production Administrative Assistant

Trebro Manufacturing — Billings, Montana

Trebro Manufacturing is looking for a highly organized, driven Administrative Assistant to support our production team and help keep manufacturing information, paperwork, labor, and communication flowing accurately.

This is not a traditional front-office administrative position. You will work closely with our production, purchasing, engineering, and management teams and have a direct impact on keeping machines moving through production.

Manufacturing experience is helpful, but organization, urgency, attention to detail, communication, reliability, and follow-through matter even more.

What You'll Be Doing

• Entering, processing, and maintaining production jobs and work orders
• Printing, organizing, distributing, and tracking production paperwork
• Reviewing and correcting employee labor hours charged to jobs
• Tracking job progress and helping keep production information current
• Coordinating outside vendors and subcontracted work
• Following up on parts, outside processes, and other items holding up production
• Assisting communication between production and purchasing
• Helping identify and communicate material shortages
• Maintaining accurate information within our ERP system
• Closing out completed jobs and making sure paperwork is complete
• Helping identify discrepancies in jobs, parts, labor, or documentation
• Assisting production leadership with schedules, reports, priorities, and administrative needs
• Making phone calls, sending follow-ups, and getting answers when production needs them

The Person We're Looking For

We want someone who is:

• Extremely organized
• Reliable and consistent
• Self-motivated and high-energy
• Detail-oriented and accurate
• Comfortable handling a large number of moving pieces
• Strong with computers and willing to learn new systems
• A clear communicator with both office and production employees
• Comfortable picking up the phone and getting answers
• Able to prioritize when several things need attention at once
• Persistent without being difficult
• Willing to walk onto the production floor and find out what is actually happening
• Someone who notices when something doesn't look right and investigates it
• Someone who closes the loop instead of simply passing information along

We don't need someone who just enters what they're handed.

We want someone who starts asking:

Is this job entered correctly? Are the hours right? Are we waiting on a part? Did the vendor get the PO? Is the subcontract work coming back? Does purchasing know we're short? Is this job actually where the system says it is?

That's where this position becomes valuable.

Previous experience in administration, manufacturing, production, scheduling, purchasing, construction coordination, project coordination, accounting, inventory, or similar work would translate well.

Manufacturing experience is not required for the right person.

Benefits & Opportunity

Trebro offers a comprehensive benefits package including:

• Healthcare coverage for you and your family
• Retirement plan with company match
• Paid vacation
• Paid sick leave
• PTO

There is significant opportunity to grow into additional responsibility in production planning, scheduling, materials, purchasing, ERP administration, or manufacturing operations.

We're looking for someone who gets satisfaction from bringing order to chaos, keeping details straight, following things through, and making the people around them more effective.

If that's how you naturally work, we'd like to hear from you.

Trebro Manufacturing — Billings, Montana

Pay: $21.00 - $27.00 per hour

Expected hours: 45.0 – 50.0 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $21 - $27