Executive Assistant to the CEO

Are you an analytical, fact-based thinker who focuses on delivering accurate information? Are you fast paced and restless, and love to manage the moving parts of complex projects? Are you: Proactive · Independent · An Analytical Problem Solver · Sociable · Optimistic · Very Impatient · Multitask-Driven · Deadline-Focused · Detail-Oriented · Very Organized - Flexible?

If so, you may be the person we are looking for! Traveling Coaches is a woman-owned company with a vibrant culture, and we are looking for a confident Executive Assistant to join our growing team. This role requires extreme precision, discretion, and resourcefulness. For consideration, all applicants must take our survey and submit a resume.

Responsibilities

• Facilitate the CEO's ability to effectively lead the organization by assisting with special projects; designing and producing complex documents, reports, and presentations; and collecting and preparing information for staff and client meetings
• Provide daily administrative support to the CEO by coordinating meetings, arranging appointments, managing the CEO's schedule, answering phones, prioritizing emails and phone calls, coordinating travel arrangements, preparing and filing documents, and performing other essential tasks as necessary
• Heavy focus on email management including email review, action items and appropriate escalation 
• Coordination of all aspects of CEO’s life including personal, professional, philanthropic and business group’s needs.  
• Assist the CEO in responding to messages and/or delegating communications to the appropriate department/person
• Anticipate the needs of the CEO and ensure CEO is prepared for meetings by gathering and organizing documents, research, and notes
• Research and interface with vendors, prepare for trade shows, and help develop sales and marketing collateral
• Participate and contribute to company-wide strategic initiatives

Requirements

• Work independently as well as collaboratively
• Power user in MS Office and related software for development of marketing collateral
• Technical savvy with ability to input information with a high degree of speed and accuracy, but also retrieve data quickly
• Strong interpersonal skills
• Exceptional time management skills including ability to stay focused, complete tasks on time and know when to delegate
• Effective communication skills (written and verbal) to speak and write professionally to executives, business partners, and clients
• Ability to give clear instructions and work effectively with people at all levels in the organization
• Decision making and problem-solving skills using out-of-the-box, imaginative thinking
• Highly organized with exceptional ability to juggle many tasks and large quantities of information
• Adaptability and comfortable proposing alternative solutions

Compensation and Benefits

• Competitive base salary
• Health, dental, vision short-term and long-term disability insurance
• Employer matching 401k retirement plan
• Flex Plan for medical and childcare expense savings
• Generous paid vacation & sick days
• 9 ½ Paid Holidays (including a floating holiday)

Culture and Additional Benefits

• Recognized in Dallas Business Journal’s Best Places to Work
• Primarily virtual setting with opportunities for in-person and virtual social gatherings
• Professional development opportunities
• Paid volunteer days to give back
• Annual charitable contribution matching up to $100 to charity of your choice
• We are committed to a diverse workplace and to supporting our staff with ongoing career development opportunities

We believe that empowered individuals improve organizations as they improve themselves. Since 1995, Traveling Coaches has been a pioneer in talent development and organizational change within the legal industry. Whether your firm is looking to increase performance, develop talent, build skills and competencies, implement change or influence behavior, our award-winning products and services create a culture of learning that helps your firm thrive. We go beyond traditional training. We are strategic partners to our clients, offering invaluable insights and consulting expertise. Our renowned solutions like Premier Learning, the LegalMind® Learning Platform, OnGuard® Security Awareness and Respectful Workplace Program have been used to tremendous effect by law firms of all sizes.

To apply, please complete the survey and submit your resume at: https://go.cultureindex.com/p/pydRD6qT38HZBrR5iQlb