Executive Assistant to the CEO

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring seamless daily operations. This pivotal role requires a proactive professional with exceptional administrative skills, a keen eye for detail, and the ability to manage multiple priorities with enthusiasm. As the right hand to our leadership, you will facilitate efficient communication, coordinate complex schedules, and handle a variety of administrative tasks that keep the executive team moving forward with confidence and clarity.

Responsibilities

• Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and events with precision.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents to ensure accuracy and professionalism.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Organize and facilitate company events, meetings, and conferences through meticulous planning and logistics management.
• Handle incoming calls with excellent phone etiquette; screen and direct inquiries efficiently while maintaining confidentiality.
• Oversee office management tasks such as filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Support project coordination efforts by tracking deadlines, preparing materials, and collaborating across departments to meet objectives.
• Utilize Google Workspace tools for document creation, sharing, and collaboration to streamline workflows.
• Assist with personal tasks for the CEO as needed to ensure work-life balance and overall productivity.
• Manage sensitive information discreetly while providing exceptional executive administrative support to foster a productive work environment.

Experience

• Proven experience as an executive assistant or personal assistant supporting C-level executives in a fast-paced environment.
• Demonstrated proficiency in office management tasks including clerical work, filing systems, data entry, and customer service.
• Strong organizational skills with the ability to prioritize tasks effectively under tight deadlines.
• Excellent typing speed combined with transcription skills for accurate documentation.
• Familiarity with Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and multi-line phone systems.
• Experience using QuickBooks for bookkeeping purposes is highly desirable.
• Exceptional communication skills with professional phone etiquette and proofreading abilities.
• Knowledge of event planning logistics for corporate meetings or company functions is a plus.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in all tasks performed. Join us in this exciting role where your organizational talents will empower our leadership team to succeed! We value energetic professionals who thrive on making impactful contributions every day—help us shape the future of our organization through your expertise!

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $40,000 - $45,000