What are the responsibilities and job description for the Executive Assistant to the CEO position at Aspira?
Company Description
For more than 40 years, Aspira has been the market-leading provider of software and services that help public agencies protect natural and cultural resources while making them accessible for all. Our platform supports everything from campground reservations to hunting licenses, helping millions of people discover, enjoy, and care for the outdoors.
We share our client partners’ mission: to steward resources for future generations, create opportunities for genuine enjoyment of the outdoors today, and expand access so more people can experience its benefits.
Aspira is transforming its technology and service model to give agencies more capacity and insight—streamlined tools, smarter automation, and better connections with their communities. Our goal is simple: make it easier for our clients to conserve what matters most and for their customers to enjoy it to the fullest.
Job Description
Who You Are: You’re an experienced executive assistant professional who has proven themselves to be a trusted advisor to the c-level leaders they support. You are sharp, self-motivated, agile, and responsive but not reactive. You’re tech-savvy and able to leverage AI and automation tools to improve operational efficiency. You’re a ‘velvet hammer’, with both high expectations and high empathy. You thrive in scrappy startup environments, where you can be a part of building out this function within Aspira.
What You Do: Reporting directly to the Chief Executive Officer (CEO), you own and optimize her complex calendar across global time zones. Serving as a taskmaster, you hold her and other leaders accountable to her schedule, keeping her days/weeks/months on track and in line with operational priorities. You prepare presentations, briefing materials, meeting agendas, travel itineraries, and communications on her behalf. Beyond just the standard support capacities, you are also a strategic sounding board for the CEO and her executive team.
Qualifications
Experience:
Hiring Process: The hiring process outlined below is a rough overview, and is subject to change based on business priority, interviewer availability, etc.
For more than 40 years, Aspira has been the market-leading provider of software and services that help public agencies protect natural and cultural resources while making them accessible for all. Our platform supports everything from campground reservations to hunting licenses, helping millions of people discover, enjoy, and care for the outdoors.
We share our client partners’ mission: to steward resources for future generations, create opportunities for genuine enjoyment of the outdoors today, and expand access so more people can experience its benefits.
Aspira is transforming its technology and service model to give agencies more capacity and insight—streamlined tools, smarter automation, and better connections with their communities. Our goal is simple: make it easier for our clients to conserve what matters most and for their customers to enjoy it to the fullest.
Job Description
Who You Are: You’re an experienced executive assistant professional who has proven themselves to be a trusted advisor to the c-level leaders they support. You are sharp, self-motivated, agile, and responsive but not reactive. You’re tech-savvy and able to leverage AI and automation tools to improve operational efficiency. You’re a ‘velvet hammer’, with both high expectations and high empathy. You thrive in scrappy startup environments, where you can be a part of building out this function within Aspira.
What You Do: Reporting directly to the Chief Executive Officer (CEO), you own and optimize her complex calendar across global time zones. Serving as a taskmaster, you hold her and other leaders accountable to her schedule, keeping her days/weeks/months on track and in line with operational priorities. You prepare presentations, briefing materials, meeting agendas, travel itineraries, and communications on her behalf. Beyond just the standard support capacities, you are also a strategic sounding board for the CEO and her executive team.
Qualifications
Experience:
- 5 years of experience in an executive support or chief-of-staff function, ideally supporting multiple executives including the President/CEO
- 2 years of experience in a tech company, preferably in Software-as-a-Service (SaaS)
- Executive calendar management using MS Outlook
- Executive inbox management using MS Outlook
- Travel Coordination
- Expense tracking
- Analytics and Reporting
- MS Excel (pivot tables, vlookups)
- MS Outlook (configuration, calendaring. Inbox management)
- Confluence, Sharepoint, Project Management tools
Hiring Process: The hiring process outlined below is a rough overview, and is subject to change based on business priority, interviewer availability, etc.
- Virtual Interview: Introductory conversation via MS Teams
- Virtual Interview: deeper dive with the Chief Operating Officer (COO) via MS Teams
- Onsite Interview: In-person Interviews with the team @ Dallas HQ
- Final Round/Follow-Up