Director of Fleet Services

General Definition of Work

The director of fleet services, under minimal supervision, performs senior-level work with considerable decision-making discretion to ensure safe, efficient, and economical maintenance of district vehicles including school buses, activity buses, and fleet vehicles. This position is responsible for ensuring compliance with all aspects of preventive maintenance and safety regulations. Employee performs district-level work to carry out Board of Education policies under the direction of the executive director of transportation.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Market Pay Grade 10 Non-Certified Staff/Full-time, 12 months

Reports To

Executive Director of Transportation

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Lead, manage, supervise, and evaluate assigned programs/staff in the district
• Investigate, analyze, and formulate methods for handling special projects/reports
• Develop, plan, and direct strategies and activities that enable the transportation maintenance area to operate efficiently and effectively
• Develop and monitor systems that measure the effectiveness of transportation maintenance area policies, guidelines, and procedures, recommending improvements that are consistent with the strategic plan and division goals
• Develop, implement, and monitor procedures and work plans; evaluate work products
• Collaborate and provide input on overall departmental budget; forecast budgetary needs
• Oversee cost containment and internal controls over the transportation maintenance area
• Research and recommend new techniques, technology, methodology, and developments pertinent in the transportation maintenance field
• Participate in the selection, installation, and maintenance of all bus-related technology
• Recommend fleet vehicle purchases and review State recommended bus replacements
• Monitor to ensure vehicles are properly registered with the DMV, have necessary tags, and appropriate taxes are paid
• Monitor and evaluate fuel truck schedules to achieve adequate levels of daily fueling for all buses
• Measure and analyze cost effectiveness of inventory levels and stocked parts
• Participate in the state’s annual audit of fleet maintenance
• Supervise and participate in investigation of traffic accidents; support accurate and comprehensive reporting after an accident or incident
• Oversee and analyze accuracy of information in computerized state fleet and vehicle management system
• Participate in planning and coordination for facilities construction, bus parking lot layouts, or school renovations impacting bus traffic flow
• Complete local, state, or federal surveys and reports accurately and promptly
• Facilitate staff meetings and attend other related meetings as needed/required
• Participate in professional development workshops and leadership training
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Comprehensive knowledge of federal, state, and local polices/codes and procedures regarding preventative fleet maintenance
• Comprehensive knowledge of daily personnel management of staff and recruitment
• Comprehensive knowledge of school bus safety and accident investigation requirements/protocols
• Thorough knowledge of vehicle maintenance management
• Ability to define and prioritize needs, develop short-term and long-term plans to meet those needs, and create appropriate workflow
• Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to develop, monitor, and implement a fiscally sound budget
• Ability to direct and evaluate the work of others
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to communicate effectively
• Ability to reason, make judgments, and maintain effective working relationships
• Ability to employ positive communication skills in all settings/mediums
• Ability to problem-solve utilizing sound judgment
• Ability to maintain confidentiality regarding school system business
• Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
• Ability to take initiative, work independently, and exercise sound judgement
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
• Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
• Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

• Bachelor’s degree in a related field required
• Minimum of five (5) years of work experience in fleet management, vehicle maintenance, or diesel fleet positions required
• Equivalent combination of education and experience