Transportation Secretary

TITLE:  Transportaton Secretary

EMPLOYMENT TERMS:  Twelve (12) Months 

SALARY CLASSIFICATION:  Classified Salary Non -Exempt

General Statement of Responsibilities: To carry out secretarial duties as specified by the Lead Transportation confidentially and responsibly. To demonstrate a caring and understanding relationship with parents and students; to have a positive working relationship with administration and staff, to assist in assuring the smooth and efficient operation of the office.

Duties and Responsibilities

1. Greets visitors, answers and screens telephone calls and provides information as appropriate.
2. Prepares purchase requisitions as needed.
3. Handles incoming and outgoing mail.
4. Maintain files of Transportation forms for travel request, per diem, requisitions, leaves, etc.
5. Receives and posts transportation requests and prepares travel authorization and maintains travel records.
6. Assist in the preparation of multiple departmental reports.
7. Schedules appointments and maintain directors calendar and schedules staff meetings when necessary
8. Prepares necessary paperwork for vehicle assignment throughout the district and inputs relevant data to the record file.
9. Handles a variety of correspondence, reports and other materials; confidentiality of information.
10. Assist staff as requested with secretarial and clerical services.
11. Maintains office supplies and ensure s that office equipment functions properly.
12. Records and file purchase orders, invoices, and requisitions for outside vendors.
13. Typing, filing, phone, and work with vendors as necessary.
14. Generate reports for fuel consumption, miles traveled, travel within the district, etc.
15. Must relate and communicate effectively to bus drivers, and maintenance. Performs other related tasks as assigned.
16. The district reserves the rights to amend this job description as necessary.
17. Performs other related tasks as assigned.

Certification: Arizona Fingerprint Clearance Card 

Skills Required: Typing at 50 wpm, computer, spreadsheet, and word processing; operation of office equipment, both written and verbal communication skills, must be bilingual Navajo/ English language.

Knowledge Required: Basic office procedures 

Qualifications

1. Knowledge of invoices procedures
2. Warehouse experience helpful
3. Good writing and voice communication skills
4. Good math skills
5. Typing/keyboarding skills necessary
6. Arizona Driver License

Education: High School diploma or equivalent

Experience: One to three years of experiences. Business skills training and Computer Skills. Preferable in a school setting

Supervision: Must use own initiative and judgement

Responsibility: Responsible for confidential records and access to confidential records, maintaining a positive relationship with staff/community. 

License: Drivers License

Physical Requirements: Must be able to operate office equipment and computer. Occasional stooping, bending and /or light lifting.

Working Environment: Routine discomforts

Commitment and Dependability: 

• Willingness to be an integral member of a successful team
• Dedication to providing the highest level of service
• Adherence to policies and procedures

Position Expectations

Time Management: Must plan two to twelve weeks in advance

Stress Management: Moderate/Low stress with intermittent time deadlines

Evaluation Procedure: In accordance with provisions specify in district board policy 

Supervised By: Transportation Supervisor

Supervision: None