What are the responsibilities and job description for the Secretary/Receptionist position at Peterson Transportation Inc.?
Overview
We are seeking a dedicated and organized Secretary/Receptionist to join our team. This role is essential for ensuring smooth office operations and providing excellent customer service. The ideal candidate will possess strong administrative skills, be proficient in various office software, and have a friendly demeanor to welcome clients and visitors.
Responsibilities
- Manage front desk operations, including greeting visitors and answering inquiries.
- Handle multi-line phone systems with professionalism and effective phone etiquette.
- Perform data entry tasks accurately and efficiently, maintaining organized records.
- Utilize QuickBooks for basic bookkeeping tasks as required.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide clerical support including filing, proofreading documents, and managing correspondence.
- Maintain office organization through effective time management and organizational skills.
- Offer customer support by addressing client concerns and inquiries promptly.
- Utilize Microsoft Office and Google Workspace for document creation, and spreadsheets
Requirements
- Proven experience in an office environment with clerical or administrative responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with multi-line phone systems and strong phone etiquette skills.
- Excellent organizational skills with the ability to manage multiple tasks efficiently.
- Strong typing skills with attention to detail for accurate data entry and proofreading.
- Experience in customer service roles is highly desirable to ensure client satisfaction.
- Ability to work independently as well as collaboratively within a team environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic office setting, we encourage you to apply for this exciting opportunity as a Secretary/Receptionist!
Job Type: Full-time
Work Location: In person