Secretary

Qualifications

• Minimum high school education with further training in secretarial skills
• Strong public relations skills
• Ability to handle multiple office assignments
• Proficiency in typing
• Must be able to pass a typing (40 wpm) and proofreading test
• Computer and word processing skills
• Must demonstrate proficiency in word processing software
• Proficiency in oral and written communication
• Loyalty and discretion

Reports To

Supervises

Job Goal

Essential Functions

• Types correspondence including memoranda, letters, and reports; answers and directs telephone calls from principals, teachers, parents, and the general public; responds to complaints and requests for information; processes incoming requests for information and assistance.
• Collects and prepares payroll information; processes forms and internal paperwork; types and copies forms, reports, and other documents; prepares special reports related to assigned area of responsibility.
• Requisitions supplies and materials; maintains inventory of supplies and materials; prepares, files, and records documents related to purchases for assigned area of responsibility.
• Maintains accurate and complete records and reports; coordinates activities with other departments, schools, the public, and outside agencies.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text; organizes and maintains disk storage and filing.
• Performs other related duties as requested or assigned.

Evaluation

Salary Information