Administrative Assistant II

JOB DESCRIPTION: include the following (but not limited to). Other duties may be assigned.

• Reviews and routes incoming mail to the appropriate employee. Prepares outgoing mail and correspondence, including e-mail, faxes, and packages.
• Composes and types routine correspondence.
• Answers and routes telephone calls and arrange telephone calls and conference calls.  Must use professional discernment in handling callers.
• Coordinates manager's schedule and makes appointments.
•  Acts as receptionist by greeting visitors and escorting them to the appropriate department/employee or contacts the appropriate area or person.
• Ensures that suppliers have certificate of insurance and maintains log.
• Arranges and coordinates travel schedules and reservations, including passports and visas. Coordinates and arranges meetings reserves and prepares facilities.
• Makes copies of correspondence or other printed materials.
• Orders and maintains supplies and copy room.
•  Helps in the planning, coordination, and execution of company events.
• Provides support to international employees and visitors. Maintain appropriate supply of PPE to issue to visitors and guests.
• Develop and implement internal communication strategies that keep employees informed, engaged, and aligned with company goals.
• Create, edit, and distribute internal content—including emails, announcements, and monthly newsletters—to ensure clear and consistent messaging.
• Partner with leadership and departments to support organizational initiatives, events, and change management through effective communication materials.

QUALIFICATIONS/EDUCATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree (A. A.) in Business Administration or equivalent, bachelor’s degree or equivalent preferred; and five to eight years’ related experience; or equivalent combination of education and experience.

• To perform this job successfully, an individual should have knowledge of Microsoft 365                                                       (Outlook, Word, Excel, PowerPoint), and Microsoft Teams.  Nice to have skills: basic analytics, basic video editing, basic graphic design tools.