What are the responsibilities and job description for the Office Manager position at TRADEBE?
Tradebe is a group of industrial businesses with the commitment of creating a more sustainable planet and making significant contributions to human wellbeing. In the US, we are leaders focused on recycling and circular economy, managing all different environmental liabilities in a sustainable way.
What will you do? Make an impact!
As an Office Manager, you’ll be at the heart of our processing operations, keeping the office organized, accurate, and efficient. You’ll play a key role in ensuring documentation, reporting, and compliance processes run smoothly while supporting and coordinating with employees across departments. This is a great opportunity for someone who enjoys creating structure, solving problems, and helping a team succeed in a fast-paced, regulated environment.
Key Job Responsibilities
Administrative & Documentation Management
- Maintain accurate SAP container inventory to support processing operations
- Check and enter manifest paperwork, verifying DOT descriptions, RCRA codes, and other details; send electronic manifests to the state weekly
- Organize and maintain waste shipment files, both digital and physical
- Mail TSDF-signed waste manifests back to generators and scan/upload billing documents to EPA/E-manifest system
- Sign manifest paperwork to facilitate truck releases and distribute copies to relevant parties
Compliance & Reporting
- Complete and verify accuracy of daily reports, including inventory tracking, SOPs, notification systems, and office supplies templates
- Work to resolve non-conforming material and communicate issues to production, maintenance, customer service, or sales for resolution
- Support budget tracking and ensure financial efficiency
Team Support & Engagement
- Review and approve employee timecards for accuracy and policy compliance
- Keep training documents current for all positions within your reporting structure
- Serve as point of contact for new hires, including onboarding, training set-up, and orientation
- Lead employee engagement and community engagement initiatives
Do you have what it takes?
- Bachelor’s degree in Business Administration, Management, or related field (preferred)
- Minimum of 2 years of supervisory or managerial experience
- Familiarity with DOT regulations; RCRA knowledge a plus
- Strong proficiency in SAP and Microsoft Office Suite
- Excellent attention to detail and commitment to process improvement
- Effective organizational and inventory management skills
- Ability to sit and type for extended periods
What’s in for you?
Why Tradebe is Right for You
- Competitive pay and benefits
- Student loan repayment assistance
- Generous vacation and sick plans
- Medical (including telehealth), dental and vision
- 401k Retirement match
- Flexible spending accounts (FSA)
- Health savings accounts (HSA)
- Agency paid, basic life and AD&D insurance
- Career ladders, professional development, and promotion opportunities
- Leadership opportunities
- Great work environment and culture
- And MORE!
Ready to make a difference? Apply now!
#TeamTradebe #SustainableCareers #TradebeJobs
If this offer does not match your expectations, but you would like to develop your career in a company that promotes circular economy and sustainability, register on our Career Page, and don't miss out on new job opportunities!
Tradebe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law
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Nearest Major Market: Boston