What are the responsibilities and job description for the Administrative Assistant position at Tracy Volkswagen?
Job Overview
We are seeking an organized Administrative Assistant with some technical experience to join our team. In this role, you will be the support for of our sales and service teams, your ability to solve problems and work well with others, is a must. This paid position offers an exciting opportunity to develop your administrative skills in a small family owned business.
Duties
- Answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and DealerTrack
- Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Provide customer support by responding promptly to inquiries via phone or email, delivering excellent client communication and support
- Handle office management duties such as ordering supplies, managing office equipment, and maintaining a tidy workspace
- Document scanning
Requirements
- Proven experience in clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer literacy and technical proficiency in data entry, filing systems, and general office management
- Strong communication skills, including phone communication, customer service experience, and bilingual abilities (preferred)
- Ability to multitask efficiently while maintaining high levels of accuracy in typing, proofreading, and document handling
- Prior experience DealerTrack Software a plus but not necessary
- Title Clerk experience a plus
- Massachusetts Notary or the ability to become a notary
- Primarily a sitting job, but stair climbing and some lifting may be required
Pay: $20.00 - $25.00 per hour
Expected hours: 40.0 – 45.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Experience:
- Clerical: 1 year (Preferred)
Security clearance:
- Confidential (Preferred)
Work Location: In person
Salary : $20 - $25