HR and Payroll Specialist

Summary:

HR and Payroll Specialist provides bi-weekly payroll and supports many of the human resource functions such as Payroll, Recruiting, HRIS, and Benefits Administration.

Essential Duties and Responsibilities:

• Processes payroll using ADP and ensures accurate and timely payment of wages, bonuses, final checks, time off, garnishments, and maintains compliance with Oregon tax and labor regulations.  Reconcile each payroll and provide to accounting.
• Stays current with payroll and tax changes that affect Toyo Tanso USA employees and the business.
• Corrects any payroll discrepancies timely and by next payroll.
• Assists with recruiting by posting new job openings, scheduling interviews, preparing offer letters, ordering criminal background checks and pre-employment drug screens and clearing new candidates for hire. 
• Assists with benefits administration including ensuring benefits enrollments are accurate, inform COBRA provider of newly terminated employees, reconcile monthly benefit bills for payment and ensure enrollment accuracy.  Communicate to new hires various Toyo Tanso USA benefits during new hire orientation, open enrollment, and assist employees with benefit questions. 
• Maintains accurate employment data in HRIS system, entering new hires, including updating employment information, retrieving, and revising employee files and other employment data. 

• Conducts new employee orientation to foster positive culture and assimilation of new employees. 
• Create reports for other departments including PTO balances, ERP hours, overtime, and safety compliance.
• Support internal and external audits but gathering documentation.
• Assists with company employee assessment program and schedules 90-day new employee reviews.
• Create employee and payroll files and I-9 storage.
• Ensure end of the year distribution of W-2s and 1095s.
• Reconcile 401k plan on a monthly basis.
• Performs other duties as assigned.

 Qualifications/Education/Experience:

• Associate's degree in Business, Human Resources or equivalent combination of education and experience.
• Two or more years’ experience processing payroll with ADP preferred or similar payroll system.
• Strong MS Office skills including Excel Word, and PowerPoint.
• One or more years’ experience in Human Resources.
• Knowledge of Oregon Wage and Hour regulations, including overtime, deductions, and final checks.
• Excellent written and verbal communications skills.
• Strong attention to detail.

 Supervisory Responsibilities: 

• None

 Performance Competencies:

• Accountability: accepts responsibility for own actions and decisions and demonstrates commitment to accomplish work in an ethical, efficient, and cost-effective manner.
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Communication: effectively conveys information and expresses thoughts and facts. Demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Customer/Quality Focus: anticipates, monitors, and meets the needs of team members and responds to them in an appropriate manner. 
• Demonstrates a personal commitment to identify team members, apparent and underlying needs and continually seeks to provide the highest quality service and product to all team members.
• Inclusiveness: fosters respect for all individuals and points of view. Interacts appropriately with all members of the campus community, campus visitors and business and community partners without regard to individual characteristics. 
• Demonstrates a personal commitment to create a hospitable and welcoming environment.
• Leadership: professionally communicates the Toyo Tanso USA vision in ways that gain the support of others. Mentors, motivates and guides others toward goals.
• Occupational Knowledge/Technology Orientation: demonstrates the appropriate level of proficiency in the principles and practices of one's field or profession. Demonstrates a commitment to continuous improvement, to include understanding and application of technology (hardware, software, equipment and processes).
• Team Focus: works cooperatively and effectively with others to achieve common goals. Participates in building a group identity characterized by pride, trust and commitment.