Administrative Assistant for Human Resources

Description

Administrative Assistant for Human Resources (Exempt Position)

Qualifications

• High school diploma or equivalent, or compensating experience
• A minimum of three (3) years' successful Human Resources experience, preferably in a school setting
• Proficiency with the Microsoft Office suite and Google Workspace, with a strong knowledge of Microsoft Word and Excel preferred
• Excellent customer service, organization, prioritization, analytical, and interpersonal skills
• Sound judgment, a high level of trustworthiness, and respect for confidentiality
• Ability to work quickly and accurately in a deadline-driven environment with frequent interruptions
• Ability and willingness to work overtime during high needs times of the year as directed
  
  

Responsibilities

• Serves as an initial point of contact and responds to various requests and inquiries from District employees and outside entities.
• Under the guidance of administration, researches and resolves employee issues, and communicates information on status and resolution.
• Under the guidance of administration, interprets and applies employee collective bargaining agreements (CBAs) and approved wages and fringe benefits documents for different employee groups.
• Processes a large volume of Human Resources paperwork with a high degree of accuracy, including: hiring and onboarding materials, payroll and benefits-related documents, employment verifications, licensure-related paperwork, leave-related documents, separation and unemployment-related documents, and Department requisitions and other budget-related paperwork.
• Gathers, organizes, analyzes, and inputs large quantities of data (including confidential data) with speed and accuracy for a variety of regulatory, legal, and other purposes.
• Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet contractually established deadlines.
• Prepares, edits, and formats high quality draft and finalized letters, memos, and other materials, ensuring completeness, accuracy, and compliance with laws, policies, and procedures.
• Engages in problem solving by analyzing situations and communicating effective solutions both verbally and in writing.
• Schedules, plans, and coordinates special events for the Human Resources Department (employee orientations, meetings, recruitment events, trainings, negotiations, etc.)
• Assists with Human Resources Department budget management and purchasing, in compliance with established District procedures.
• Works cooperatively with co-workers and other District employees.
• Demonstrates considerable judgment and tact when handling the diverse issues that arise.
• Maintains a regular, organized filing system, including locked, confidential files.
• Maintains high standards of professionalism and confidentiality and actively models these for others.
• Works well under pressure with tight deadlines and frequent interruptions.
• Follows complex oral and written instructions.
• Assists in carrying out various human resources programs and initiatives.
• Seeks out cross training opportunities from others within the department and provides the same to others as appropriate.
• Performs other related duties as assigned.
  
  

Application Procedure

Apply online

Selection Procedure

Skills test may be administered as part of the candidate selection process.

Salary

Exempt 2 Salary Schedules

Benefits

Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates May Contact

Ken Kleber, (Incoming) Assistant Superintendent of Human Resources at kkleber@d211.org.