Administrative Assistant, Planning

EMPLOYMENT OPPORTUNITY ADMINISTRATIVE ASSISTANT PLANNING DEPARTMENT The Town of Westborough seeks qualified applicants for the full-time position of Administrative Assistant in the Planning Department. This role supports the Director of Planning and the day-today operations of the office including communicating with the general public and Town staff on Planning Department matters, preparing Planning Board agendas and minutes, and performing general administrative duties. The ideal candidate will be looking to join a team that values professionalism, accountability, integrity and responsiveness. Applicants shall possess a high school diploma and one to three years related experience and/or training; or equivalent combination of education and experience. This is a full-time (40 hours/week) union position with a pay range of $22.98-$32.21/hour; offer at hire commensurate with qualifications and experience. To apply, send resume and cover letter in a single PDF to jobs@westboroughma.gov with subject line: Planning Department Administrative Assistant Applicant. The position will remain open until filled. This posting is not meant to be inclusive of all job duties or qualification requirements; please visit our Human Resources website for a complete job description. The Town of Westborough is an EOE that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, veteran status, or any other protected status. The Town of Westborough seeks a workforce that reflects the diversity of its community, and all are encouraged to apply. POSTED: 9/29/2025 TOWN OF WESTBOROUGH MASSACHUSETTS SUMMARY: Controls office work flow, gives information to callers and otherwise relieves officials of clerical work and minor administrative detail by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responds to public over the phone and in person; takes messages, routes calls. Keeps Department Head regularly informed of administrative and clerical issues and matters affecting the department. Properly handles confidential and sensitive information relative to enforcement activities and the personnel of the Department. Drafts correspondence, memoranda and notices; prepares documents. Receives and processes incoming and outgoing mail and faxes. Collects fees for special permits, subdivisions and ANR's. Prepares agenda for all meetings of the Planning Board and drafts all minutes. Assists in preparation of financial and statistical information and reports and projects of the Town Planner. Maintains a working relationship with other employees and other Town departments and agencies. Maintains, analyzes and summarizes financial data relative to the operation of the Planning Board office including preparation of data for processing of purchase orders and maintenance of all necessary department equipment and supplies. Prepares and processes payroll for department including recording of sick and personal days. Supervisory Responsibilities: This job has no supervisory responsibilities. Education and/or Experience: High school diploma or general education degree (GED); one to three years related experience and/or training; or equivalent combination of education and experience. Associate's degree preferred. Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Job Title: Administrative Assistant Reports To: Town Planner Department: Planning Job Code: N-10 Location: Forbes Municipal Building, 45 West Main Street Hours per week: 40 Revised: FLSA Status: Non-Exempt Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations: Must be certified as a Notary Public. Other Skills and Abilities: Working knowledge of Massachusetts General Laws and local laws relative to Land Use matters including, but not limited to, the Zoning By-laws, and Subdivision Rules and Regulations. Detailed knowledge of Planning Board practices and procedures and other departmental policies. Ability to work independently. Ability to maintain sensitive and confidential information. Ability to maintain, manage and organize records. Ability to deal appropriately with employees, other departments, and the general public. Ability to understand and follow written instructions. Ability to communicate clearly and concisely with others, both verbally and in writing. Ability to perform detailed work accurately and efficiently within deadlines. Ability to prioritize multiple tasks and deal effectively with interruptions. Other Qualifications: Must be available to attend Economic Development Committee and Design Review Board meetings. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.