What are the responsibilities and job description for the Administrative Coordinator - HUD LHRP and HHP Programs position at Town Of Selma?
Essential Functions
Program Support
Program Support
- Serve as the first point of contact for residents applying to the LHRP and HHP programs.
- Assist applicants with completing forms, verifying documentation, and answering program-related questions.
- Maintain confidential case files, ensuring all required HUD forms and eligibility documents are complete.
- Track applications, inspections, rehabilitation progress, and program outcomes.
- Prepare correspondence, meeting minutes, memos, and reports for program staff and HUD submissions.
- Schedule inspections, contractor site visits, and resident meetings.
- Maintain calendars and coordinate program-related events and workshops.
- File and organize environmental reviews, risk assessments, clearance reports, and payroll compliance records.
- Monitor office supplies, invoices, and basic program expenses.
- Assist with reviewing contractor payrolls, Section 3 documentation, and Davis-Bacon reporting.
- Support quarterly and annual HUD and ADECA reports.
- Ensure program records are audit-ready and available for HUD monitoring visits.
- Help maintain accuracy of program data in HUD reporting systems (e.g., IDIS, HEROS, eGrants).
- Assist with community outreach, workshops, and public information events related to lead hazard preventionand healthy housing.
- Provide administrative support for presentations, flyers, and educational materials.
- Respond to resident inquiries with courtesy and professionalism.